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QuickBooks has a Reconcile utility that can reconcile your company’s credit card account with the card’s paper statement. The Reconcile utility is a part of the Banking menu and opens in its own separate window. Reconciling your credit card account every time you receive a paper statement will help you catch any irregular, incorrect or missed transactions, which can contribute to an inaccurate account balance. Additionally, the program will automatically open the option to pay the bill after you complete the reconciliation process. Select "Reconcile" in the Banking section on the QuickBooks Home page to open the Begin Reconciliation window. Click the "Account" drop-down menu, and then select the credit card account under "Credit Cards." Enter the date of the credit card statement in the Statement Date field, and then make sure the beginning balance on the credit card statement matches the amount in the program's Beginning Balance field. If the opening balances don't match, you need to correct the opening balance in the credit card account. Open the "Lists" menu, and then select "Chart of Accounts." Select the credit card account, and then enter the correct opening balance or edit the transactions in the register to correct any inaccuracies. Enter the ending balance from the credit card statement in the Ending Balance field.
If there are any finance charges, fill out the fields in the Enter Any Finance Charge section. For example, enter the finance charge amount and the date in the appropriate fields. Click the "Continue" button to open the Reconcile window, and then select the "Hide Transactions After the Statement's End Date" check box. Click each transaction in the window that appears on the credit card statement. Clicking on a transaction places a check mark next to it and automatically marks it as cleared. When the Difference value displays "0.00," the account is successfully reconciled. Click the "Reconcile Now" button to open the "Make Payment" window. Select a "Payment" radio button -- such as "Write a Check For Payment Now" -- and then click "OK." This action opens the payment option window -- such as the Write Checks window -- so that you can pay the credit card bill. The Select Reconciliation Report window also automatically opens. Select the radio button on the Select Reconciliation Report window next to the type of reconciliation report that you want to view, such as a Summary report. Click the "Display" button to view the report, or click the "Print" button to print it. Click the "Close" button to close the window. References Tips If the Difference value does not change to "0.00" on the Reconcile window, re-check and compare each transaction in the window to each transaction on the credit card statement to ensure they were correctly entered. Fix any inaccurate transactions. Alternatively, you can add an adjustment transaction to automatically zero out the balance. Click the "Reconcile Now" button to open the Reconcile Adjustment window, and then click the "Enter Adjustment" button. Warnings Information in this article applies to QuickBooks Pro 2014. Instructions may vary slightly or significantly with other versions of the program.
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