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Call Now If you're in the market for a point-of-sale system, you've almost certainly heard of Square. This affordable POS is easy to use, affordable and highly customizable for several different retailers and professional services. You may also be familiar with QuickBooks, which offers a POS system that integrates well with QuickBooks Desktop accounts. This system may be a good choice for a specific group of business owners who prefer locally installed software on their computers instead of relying on a cloud-based system. Here's what you should know when comparing Square to QuickBooks. Square vs. QuickBooks: Head-to-head comparison Square’s basic plan is free. Alternatively, you can upgrade to a Square Plus plan for $60 per month per location with additional fees per additional POS device. You can also opt for a custom-priced Square Premium plan. One-time fees for the following versions: POS Basic: $1,200. POS Pro: $1,700. POS Multi-Store: $1,900. In-person transactions: 2.6% plus 10 cents. Online transactions: 2.9% plus 30 cents. Manual transactions: 3.5% plus 15 cents. Point-of-sale transactions: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.7%. Keyed transactions: 3.5%. PIN debit rate: 1%. Monthly plan — $19.95/month plus: Swiped transactions: 2.3% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: 1%. Mobile transactions via GoPayment app: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.4% plus 25 cents. Keyed transactions: 3.4% plus 25 cents. PIN debit rate: N/A. Monthly plan — $20/month plus: Swiped transactions: 1.6% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: N/A. - Magstripe reader: Free. - Contact-free reader: $49. - Contact-free iPad stand: $169. - Square terminal: $299. - Square register: $799. - Hardware bundle: $900 including cash drawer, receipt printer, PIN pad and wired barcode reader. (Windows tablet sold separately.) - Mobile card reader: $49. Requires the free QuickBooks GoPayment app. - Tag printer: $329. - Universal tablet stand: $119. Free users: Support available between 6 a.M.-6 p.M. PT. Paid users: 24/7 phone, email, live chat and social media support. Online chat support available Monday to Friday, 6 a.M. To 6 p.M. PT. Support calls require paid plans: $79 per month, $589 per year, or $59.95 for a one-time support call for a single issue. Why Square stands out Square is one of the most popular point-of-sale systems on the market, used by more than 2 million businesses worldwide. NerdWallet's 2021 choice for best overall POS system, this popular solution offers many valuable features, accessible customer support and a mobile-friendly interface that's easy to set up and use. Industry-specific features Square offers a free basic plan that's robust enough to support many small businesses. Merchants looking for a little bit more functionality can upgrade to paid plans with more functionality and 24/7 customer support. Retailers and restaurateurs will particularly appreciate some industry-specific features. For example, the retail-specific version of Square Plus lets business owners manage vendor relationships, inventory, process returns and exchanges, in addition to other features. Restaurant owners can utilize another customized Plus plan that shows floor plans, timing for multi-course meals, alerts for open tables, kitchen reporting and several other crucial features for eateries. Square is also compatible with food delivery software that may already be in use. All Plus plans include 24/7 phone support, which can be helpful for emergencies or general learning purposes. Low costs upfront Square is an excellent choice for restaurants, cafes and retail and professional services businesses that value straightforward pricing and transaction fees. And merchants that can use Square's free magnetic stripe card reader don't have to purchase additional hardware to process customer transactions via Stripe. In contrast, QuickBooks POS may not be the best fit for many restaurants, bars and coffee shops because the system does not offer restaurant-specific reports. Instead, business owners who want this functionality will have to research and install third-party software that integrates with QuickBooks POS to generate these reports. Better customer support Square offers complimentary customer support via phone, chat, email and social media for all merchants. Users on free accounts can reach out for help between 6 a.M. To 6 p.M. PT, while customers on paid plans have access to 24/7 support. Meanwhile, QuickBooks makes it clear that customers are meant to be self-sufficient after purchasing the POS. While chat support is available for free, QuickBooks POS clients will need to pay a steep fee for phone-based customer assistance: $79 per month, or $59.95 for one-time help on a single issue. Ease of use: Mobile-friendly, compatible with many devices Square's multiple options for payment processing work well for various business situations. You'll get paid whether your customers swipe or dip their cards at a brick-and-mortar location, or you manually key in their card information at a food truck pop-up on the beach. Meanwhile, the QuickBooks POS system is clunkier. The POS usually runs on tablets running on Windows 10, which you'll have to purchase separately from Intuit's hardware offerings. If you want to go mobile, you can buy a separate mobile card reader and link it to your QuickBooks POS to process transactions that sync directly into your accounting books. Payment processing Square and QuickBooks are relatively equal when it comes to transaction and payment processing. Both brands process their payments from end to end instead of outsourcing to a third party, and transaction fees are within the same range, although some Square rates skew slightly higher. Why QuickBooks POS stands out If you already use QuickBooks Desktop to manage your books, you may appreciate QuickBooks Desktop POS, which syncs your sales, inventory and customer data directly into your accounting records. (You can make the POS sync with QuickBooks Online, but it isn't a guaranteed process.) Direct integration with QuickBooks Desktop accounting software This feature may offer the strongest draw for current QuickBooks users. However, QuickBooks POS only links directly to the desktop version of this popular accounting software program. If you want to link your QuickBooks POS to QuickBooks Online, you'll need to use a third-party application to connect the two systems. One-time fees instead of monthly payments QuickBooks POS is a good option for business owners who prefer paying once instead of making monthly payments. You'll pay a flat fee for your POS software plan, tiered depending on the functionality you need. You'll also pay for each complementary piece of equipment you need, such as a mobile card reader, cash drawer and barcode scanner for every checkout point that needs one. In this way, calculating your upfront expenses can be very straightforward. If you choose to use QuickBooks Payments to process payments, you can select from a pay-as-you-go model or pay a low monthly fee for slightly discounted transaction rates. Square vs. QuickBooks: Which one is right for your business? Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software. But outside of that specific profile, most business owners would do well to consider Square over QuickBooks POS.QuickBooks Payroll is offered in both online and desktop versions. Service plans for this software range between $29 and $125 per month, plus monthly per-employee fees. You can add QuickBooks' accounting software to each service plan for an additional fee. This review is for small business owners who are considering using QuickBooks Payroll as their payroll service. After conducting extensive research and analysis, we recommend QuickBooks Payroll as our 2021 pick for the best online payroll service for small businesses. QuickBooks Payroll is ideal for small businesses because of its flexibility and variety. The service is available in numerous service plans at a variety of prices, so businesses of any size and budget can find a plan to meet their needs. Another feature that makes QuickBooks Payroll a solid choice for small businesses is its integration with QuickBooks' accounting software, which many small businesses already use. Other reasons we recommend QuickBooks Payroll is its ease of use, employee self-service options, range of payroll reports and one-month free trial. To read more about the best options for payroll services, read all our reviews and learn more about the buying process. Editor's note: Looking for information on payroll systems? Use the questionnaire below, and our vendor partners will contact you to provide you with the information you need: QuickBooks Payroll Pricing, Service Plans and Features Part of QuickBooks Payroll's appeal is that the company offers several plan types at a range of prices. Several plans combine the company's accounting software and payroll service. This range of options makes this software a great option for a wide variety of businesses. Below, you'll find a full breakdown of the pricing and features for all of QuickBooks Payroll's plans. Keep in mind that first-time customers are eligible for a 30-day trial on all of these plans, so you can give the software a test-drive before you commit to a monthly or yearly plan. QuickBooks Payroll Plans QuickBooks Payroll is available in a variety of service plans. There are online versions, desktop versions and plans that combine QuickBooks' payroll and accounting software. If you're looking for both accounting software and a payroll service, pairing the two could be ideal for your small business. Every time you run payroll, all of the info – including check amounts, state and federal taxes, and deductions – automatically downloads into your QuickBooks accounting software. Opting for a plan with accounting software also gives you the ability to track income and expenses, maximize tax deductions, run reports and send estimates. QuickBooks allows for invoicing the acceptance of payments. QuickBooks Plus also lets you manage bills, track inventory and manage contractors. Here is a breakdown of some of the options: QuickBooks Online Payroll Plans Core Cost: $45 per month, plus $4 per employee per month Features: full-service payroll, autopayroll, health benefit options and 401(k) plans Premium Cost: $75 per month, plus $8 per employee per month Features: everything in the Core plan, plus same-day direct deposit, workers' compensation administration, mobile time tracking, access to an HR support center and expert setup Elite Cost: $125 per month, plus $10 per employee per month Features: everything in the Premium plan, plus tax penalty protection, customized setup and access to a personal HR advisor With each of these plans, you have the option to get either one month free or a 50% discount for the first three months of service. You can also add QuickBooks Online accounting software, which will cost you between $25 and $150 per month. QuickBooks Desktop Payroll Plans Basic This plan only runs payroll and does not handle any payroll tax obligations. Cost: The base fee is $29 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 20% discount. Features and tax services: This package includes the ability to print instant paychecks for W-2 employees and 1099 workers, as well as direct deposit and live support. Enhanced This plan handles all payroll and some tax responsibilities. Cost: The base fee is $45 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 20% discount. Features and tax services: This plan includes everything in the Basic package, plus it calculates all federal and state payroll taxes. You are responsible for making all tax payments. Intuit fills in all of the federal and most state payroll tax forms for you, and it gives you the option to pay these taxes electronically. Additionally, this plan includes email reminders for taxes and the ability to print W-2 forms for employees. Assisted This plan handles all payroll and payroll tax responsibilities. Cost: The base fee is $109 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 40% discount. Features and tax services: This is the most comprehensive service. The package runs payroll; completes and files all federal, state and local forms; and guarantees that tax payments are correct and on time. If the company makes an error, it will correct the mistake and pay all of the resulting payroll tax penalties. QuickBooks also sets up this package for you by having a company representative enter all employee information into the system before you get started. In addition, the Full-Service package takes care of processing and printing employees' W-2s. At the time of this writing, QuickBooks was offering a 50% discount on all of the above rates for the first three months of service for new customers. The only other cost is for businesses with employees who work in multiple states, in which case there is an added $12 monthly charge per state. A benefit of QuickBooks Payroll is that each of the plans allows unlimited payroll runs for no extra charge, thus giving businesses the option to pay employees weekly, biweekly, semimonthly or monthly, all for the same price. QuickBooks accounting software can be added to any of the plans listed above. It starts at $15 per month and includes four pricing plans that range up to $150 per month. Key takeaway: QuickBooks Payroll offers three online plans and three desktop plans. Prices range from $45 to $125 per month (plus $4 to $10 per employee per month) for the online version and $29 to $109 (plus $2 per employee per month) for the desktop version. Features QuickBooks Payroll has a wide range of beneficial features. Most important, QuickBooks handles all of your payroll processing and payroll tax responsibilities. You can run payroll an unlimited number of times each month. This gives you the freedom to pay employees whenever you want, so everyone doesn't have to be on the same pay schedule. This flexibility can be especially valuable if you have both full-time employees and independent contractors. QuickBooks handles all of your payroll tax needs. It calculates your taxes, fills out the necessary paperwork and makes the payments. For some plans, QuickBooks also offers a tax guarantee, which means if the software makes an error, QuickBooks will correct it and pay any imposed fines. The integration with QuickBooks' accounting software is another huge bonus of this solution. The result is that both software programs work in lockstep. Data is automatically transferred back and forth between the two programs, thus making it simple to run payroll and manage your finances. This can be a huge benefit for small business owners who don't have the luxury of having an in-house payroll specialist and accountant. QuickBooks also offers several HR-related resources, including access to a human resources advisor to turn to when you need guidance on important HR issues. Other services include health benefits by SimplyInsured and retirement plans offered by Guideline. QuickBooks announced in 2021 it is improving its integration with the popular customer relationship management (CRM) tool HubSpot. According to QuickBooks, the new integration will include more data entry automation, reducing the likelihood of error and saving staff members time. It will also feature a centralized dashboard through which users can create financial workflows to suit their needs, as well as move invoices seamlessly across QuickBooks and HubSpot. Did you know? QuickBooks Payroll handles all payroll processing and payroll tax responsibilities. It also allows for unlimited payroll runs, provides access to an HR advisor and integrates with QuickBooks' accounting software. Ease of Use Small business owners will be pleased with how easy it is to use QuickBooks Payroll. It is a cloud-based service that has no software to install or maintain and can be accessed online from anywhere. The easy-to-use platform is clearly labeled and simple to navigate. Running payroll starts by selecting the employees to pay. For hourly employees, you enter the number of regular, bonus, overtime and vacation hours they worked during that pay period. Salaried employees already have their pay rates saved. Then, you review the payroll info. You can see each employee's payroll details as well as your total costs. During this stage, you can also compare the current payroll with the previous one to make sure everything lines up. The last step is to click the Submit to Intuit link. The service confirms that it received the information and processes payroll. Employees who have direct deposit are paid in two business days. You also have the option to print checks from your office. Adding employees to the system is also simple. The software walks you through each step of adding basic details about each employee, such as their pay rate, federal and state tax information and withholdings, tax exemptions, and benefit deductions. Some service plans allow QuickBooks to handle this task for you. You can email or fax your employee roster and information to a QuickBooks payroll specialist, who will enter the details. The system is also accessible via a mobile app for iOS and Android devices. With the app, administrators can run payroll, pay taxes and view company payroll history. Employees can log in to the online system on either a web browser or the mobile app to view their paystubs, pay history and paid-time-off accruals. QuickBooks Payroll users can download a variety of reports, including payroll summaries, payroll details, employee details, tax payments, tax and wage summaries, tax liability, workers' compensation, total costs and contractor payment details. Customer Service You can reach QuickBooks Payroll representatives by phone and email Monday through Friday between 9 a.M. And 9 p.M. ET, and live-chat support is available 24/7. On the website, you'll find payroll guides and advice, training videos, details on how to set up the system and a user community that has answers to questions on all of Intuit's products. We were pleased with the customer service Intuit provided when we contacted the company numerous times by phone and email, posing as a business owner interested in payroll services. Each time we reached out by phone, a representative immediately answered our call. With some of the other large payroll services we considered, we had to wait on hold for lengthy periods before someone was available to speak with us. We were just as pleased with the support we received via email. Many of the representatives we contacted over the phone followed up with an email. Each time we wrote back with a question we had, whether it was the same day or weeks later, we received a prompt and thorough response. The representatives never pressured us to sign up for the service. Instead, they listened to us, answered our questions and encouraged us to call back with any further inquiries. This was a difference from what we experienced with many other payroll providers we contacted. Tip: You can reach QuickBooks' customer support team by phone weekdays between 9 a.M. And 9 p.M. ET or via live chat 24/7. Limitations One potential downside of QuickBooks Payroll is the cost. If you choose one of the more robust service plans, there are base fees of over $100 per month, which is more expensive than many of the other services we considered. However, the more costly plans offer a number of HR-related tools, which some businesses may find appealing. We were also disappointed that only the most expensive QuickBooks plans offer a tax guarantee. Most of the services we examined offered this guarantee to all customers. Another potential negative is the large number of complaints filed against Intuit, QuickBooks' parent company, with the Better Business Bureau (BBB). As of December 2020, more than 1,600 complaints had been filed against the company. While the number of complaints is concerning, it is unknown how many of these complaints are specific to Intuit's payroll service, as the complaints listed on the BBB website encompass all of Intuit's products and services. Despite the complaints, Intuit has an A+ rating with the BBB. Ready to choose a payroll service? Here's a breakdown of our complete coverage:QuickBooks Payments is rated one of our top 10 best credit card processing platforms in 2021. Most people have heard of QuickBooks in the context of bookkeeping software that allows you to keep track of invoices and accounting for small and medium businesses. QuickBooks Payments lets you accept payment for your business, and is a particularly convenient way to keep all payments and accounting in one place for QuickBooks customers. QuickBooks Payments accepts payments from Visa, Mastercard, American Express and Discover, as well as bank transfers and Apple Pay. Although QuickBooks Payments does not charge a monthly fee, you’ll need a QuickBooks Online account to use it. Here is how the monthly fees break down for the online version: Self-Employed: $7.50 per month for the first three months, then $15 per month Simple Start: $12.50 for the first three months, then $25 per month Essentials: $25 per month for the first three months, then $50 per month Plus: $40 per month for the first three months, then $80 per month Advanced: $90 per month for the first three months, then $180 per month Here are the fees QuickBooks Payments charges: Fee when a customer pays online through an invoice: 2.9% plus $0.25 per transaction Fee when you key in the credit card information): 3.4% plus $0.25 per transaction Swipe/chip transaction fee: 2.4% plus $0.25 per transaction If you’re processing over $15,000 per month, there is a $20 per month fee on the QuickBooks Desktop version, but the fees per transaction go down to 1.5% plus $0.30. QuickBooks has both an online version and a desktop version, and there are pros and cons for each. The least expensive desktop version (QuickBooks Desktop Pro Plus 2021), is a one-time purchase that you download on your computer. It comes with three years of support and costs $299.99 per year ($199.99 for the first year). For some plans, this price works out to be more affordable in the long term. The online version is an application that you can access from any device with an internet connection, and your data is stored in the cloud. This makes it easier to switch between different team members and devices, such as accepting a payment from your smartphone and managing invoices through your computer. Keep in mind that there are different payment processing fees for each, with the online version slightly higher. The more extensive plans allow additional users (25 users for the Advanced plan, compared to three users for the Essential plan) and also include analytics and insights, capability to batch invoices and expenses, project profitability and time tracking as well as on-demand training for the most advanced plan. There is an option to do a free 30-day trial for the first month, but then you’ll pay the standard price starting the second month.
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