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Call Now October 18, 2021 Emerging digital tools such as accounting software are empowering the capabilities of entrepreneurs and small business owners in the US. In 2021, business accounting software has evolved to the point where business owners can organize and manage their business’ finances effectively and with relative ease. This article briefly reviews seven of the top business accounting software tools available on the US market. Accounting software has significant potential to empower entreprepreneurs and small business owners in particular. This is crucial given that small businesses employ over 50 million people in the US economy (nearly half the country’s private workforce). These emerging digital tools enable entrepreneurs to manage their own business finances effectively and efficiently, and offer features such as basic double-entry accounting, invoicing, payrolls, inventory tracking, and project budgeting, as well a variety of additional functions such as mobile capability, and user ‘dashboards’ that allow real-time monitoring of the business’ finances. There are many accounting software programs available. Some programs offer all the basic accounting features that an entrepreneur or small business owner would require to manage their finances effectively. Other programs focus on specific accounting functions such as invoicing or inventory management. The Really Useful Information Company (TRUiC) emphasizes that utilizing accounting software that is aligned with a business’ unique needs can significantly improve the business’ efficiency and profitability for relatively little cost. However, finding the most strategically beneficial software can be complicated and time-consuming for entrepreneurs and business owners whose primary focus is on managing and operating their business. In this article we’ll briefly review seven of the top accounting software programs available in 2021 (see this link for more in-depth information on business accounting software). Fresh Books One of the most popular business accounting software programs, and is particularly useful for small and micro-sized businesses such as sole proprietorships and partnerships. Fresh Books offers a comprehensive package for all basic accounting functions, including: double-entry ledger, invoicing, payrolls, inventory tracking, expense budgeting. Fresh Books also supports mobile access, team collaboration through a multi-user function, and enables real-time tracking of inventory, as well as project incomes and expenses. Crucially, Fresh Books is easy to use, so business owners don’t require high levels of technical or accounting expertise in order to get the full benefit from the software’s capabilities. Fresh Books is also reasonably priced for the value it delivers, with the entry-level package costing $15p/month. Sage 50cloud Sage 50cloud focuses offers a full suite of accounting functions, but is particularly useful because of its complex inventory tracking and management capabilities. Some of the main features of Sage 50cloud include: double-entry ledger, payroll, inventory tracking, mobile access. The features of Sage50cloud are sophisticated and highly customizable, which may be disadvantageous for smaller business owners with limited technical expertise. A further consideration is that Sage 50cloud costs $50per month for the entry package, so it is perhaps best suited to businesses that are large enough to require this kind of specialized inventory software. Xero Xero offers a range of basic accounting features, and an even wider range of additional sets of more advanced functions that can be purchased as add-ons. The software has the advantage of enabling entrepreneurs to select and tailor the software to their specific business needs. Xero’s basic features include: double-entry ledger, payroll, time tracking, live support, mobile access. Xero is well-suited to small and micro-sized enterprises because of the comprehensiveness of its features. The standard package for Xero costs $60 per month. Intuit (News - Alert) QuickBooks Online Intuit QuickBooks Online is one of the best accounting software programs for small and micro-sized businesses. The comprehensiveness of QuickBooks Online’s features, and its ease of use, make it particularly well suited to the needs and capabilities of small business owners who need a simple way to organize and manage their business’ finances. QuickBooks Online includes a comprehensive range of basic accounting features such as: double-ledger accounting, transaction and contact records, payroll, time tracking, inventory tracking, live support, mobile access. QuickBooks Online has one of the most comprehensive ranges of basic accounting features available. The pricing is, however, relatively more expensive than similar business accounting software, with the entry-level package costing $25p/month. Wave Wave offers a range of accounting features, with a particularly useful invoicing capability. The software also includes: double-entry ledger, mobile access, inventory, dashboard, live support. Wave is user-friendly, and stands out for its invoice creation and management functions. This accounting software can be accessed for free, but there are costs for payment processing. Payroll functions must also be purchased at a cost of $35p/month, plus $6p/month for each employee. Additional, more advanced features must be purchased at a cost of $19. Zoho (News - Alert) Books Zoho Books is another comprehensive and user-friendly accounting software program. There are three tiers available, though the first tier contains most of the basic accounting features that smaller businesses would typically require. It’s features include: double-entry ledger, payroll (first tier only allows for up to 50 employees), mobile access, live support. Two of Zoho Books’ main strengths are that it offers business owners a diverse selection of payment capabilities, as well as a diverse selection of mobile access features. Zoho’s pricing is competitive, with the three packages ranging from $9 to $29p/month. Sunrise Sunrise is one of the most user-friendly business accounting software programs on the market. Its basic features include: double-entry ledger, dashboard, payroll, mobile access, Sunrise is potentially well-suited to independent contractors and small and micro-sized enterprises. The software lacks an inventory tracking feature, this might not be relevant for many types of service-related business. Sunrise can be used for free, and has additional expert support at a cost of $149p/month. Final thoughts The best accounting software is the software most closely aligned to a business’ unique context and needs. Strategic research into the business accounting software market is crucial for finding the software that will advance an entrepreneur’s vision for their business. » More TMCnet Feature ArticlesFor QuickBooks customers who want a point-of-sale system that integrates with their QuickBooks desktop accounting software, the company's POS desktop software is worth considering. Three plans are available, and it tracks inventory, generates reports and integrates with e-commerce platforms. Editor's note: Looking for the right POS system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. What's included in QuickBooks' desktop software? QuickBooks POS is designed for retailers and other businesses that accept payments. It integrates with QuickBooks desktop accounting software, supports online and in-store payments – including contactless payments – and comes with inventory management tools and several other POS features. "The desktop POS integrates deeply with QuickBooks desktop accounting software," said Susan Irish, product marketing leader for QuickBooks Desktop POS. "The desktop solution is for customers who want to buy the product and pay one time." For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system. For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system. QuickBooks Desktop POS pricing and terms With QuickBooks Desktop POS, you purchase the software upfront rather than paying a monthly subscription to access the system in the cloud. QuickBooks has different pricing plans for its desktop POS software depending on the size of your business and the number of users. The POS hardware is sold separately. POS Basic TThe entry-level package currently costs $720 (reduced from $1,200). It integrates with QuickBooks desktop accounting software, and you can perform the following tasks with it: Ring up sales Accept credit cards, including contactless payments Track inventory Generate basic reports Manage customer data Integrate with e-commerce solutions POS Pro The professional version of the desktop software currently costs $1,020 (reduced from $1,700). In addition to the features in the basic plan, you can use it to: Generate purchase orders Run a rewards and loyalty program Offer layaway and gift cards Manage employees and payroll Generate advanced reports POS Multi-Store Aimed at business owners who operate several stores, this package currently costs $1,140 (reduced from $1,900). It comes with all the features from the Pro plan as well as support for multiple store locations. POS hardware pricing QuickBooks sells compatible POS hardware on its website, offering users the ability to purchase a bundle or stand-alone devices. It may also support your existing POS hardware. Tip: Before purchasing this POS system, check out its list of partners and supported third-party hardware. Here's a look at some of the pricing for POS hardware through QuickBooks. Hardware bundle The hardware bundle costs $900, comes in white and black, and requires you to have a QuickBooks Point of Sale Payments account. It includes the following items: Cash drawer Receipt printer Wired barcode scanner PIN pad mPOP This cash drawer and receipt printer combo costs $449, is available in white and black, and works with QuickBooks Point of Sale version 19 and higher. POS peripherals These are some other POS accessories sold through QuickBooks: PIN pad: $389 Cash draw: $109 Receipt printer: $219 Wired barcode scanner: $199 Wireless barcode scanner: $409 Universal table stand: $119 Pole display: $209 Tag printer: $329 POS processing fees Merchants using the QuickBooks POS system must use QuickBooks Point of Sale Payments as their credit card processor. You have the option to pay as you go or pay monthly. The processing fees depend on the plan you choose and how the payment is accepted. Pay-as-you-go plan No monthly fee Cards accepted in person using a card reader: 2.7% PIN debit transactions: 1% Cards manually keyed in to the system: 3.5% Monthly plan Monthly fee: $20 Cards accepted in person using a card reader: 2.3% + $0.25 PIN debit transactions: 1% + $0.25 Cards manually keyed in to the system: 3.2% + $0.25 QuickBooks POS features From its accounting integration to inventory management and reporting, you get a lot of features and functionality with QuickBooks Desktop POS. "It's a really integrated offering," said Maura O'Donnell, QuickBooks Online Global Payments' Platform Partnerships leader. "With one POS system, you get QuickBooks Payments, you get a reader, automatic reconciliation with accounting, as well as reporting. It's a one-stop shop." Inventory management QuickBooks Desktop POS offers a lot of inventory management features to support small businesses. Whether you sell online or in a store, you can get an accurate snapshot of your inventory in real time from one dashboard – even if you have multiple stores. You can also identify your top sellers and peak sales periods, and ensure that your pricing supports the growth of your enterprise. It has low-inventory alerts to remind you when to reorder products, and you can run inventory turnover statistics to see which items you should reorder and which ones you should cycle out. Reporting QuickBooks POS has reporting capabilities as well. You can run a sales report on the spot, check the productivity of specific employees, check inventory levels, and see who your best customers are. FYI: You can also customize your POS reports to get the information that matters most to your business. E-commerce support E-commerce has become extremely important for many merchants during the COVID-19 pandemic, and POS systems that support the digital migration stand out. QuickBooks has partnered with ShopKeep to give its merchants the ability to set up an e-commerce shop, offer online ordering and offline delivery, and access SEO tools. This desktop POS system also integrates with Amazon, Shopify, and other e-commerce platforms so you can manage your offline and online businesses from one place. QuickBooks POS drawbacks QuickBooks POS offers a lot of features and functionality, including integration with QuickBooks accounting software, but there are some drawbacks that business owners should consider. For starters, QuickBooks POS is a desktop product. There is no cloud option other than its services offered through ShopKeep. That can be limiting if you want to access your POS data when you're not in your store. You'll make a large upfront purchase for the software and the hardware, which may be difficult for small businesses with tight budgets. You're also required to process payments through QuickBooks. Although convenient, it may not be the cheapest payment processing option available. Did you know? If you need access to your POS system while on the go, there are a number of top mobile POS systems available. POS systems that integrate with QuickBooks If you aren’t sold on using the Quickbooks POS system for your business, several highly-rated POS systems integrate with QuickBooks. Here are some other options to consider Square POS By far one of the most popular alternatives, Square comes with a free POS app that can be used to track inventory, access employee management tools, and export payment processing reports directly to QuickBooks. The integration process is very simple, just select “Get Started” on the QuickBooks Online Sync with Square website, and follow the steps. Once the integration is complete, you can use the Quickbooks POS system to import data related to sales and expenses. Sync payroll reports, and much more. Keep in mind, if you accept payments through the free Square mobile credit card reader, you will be charged a 2.6% fee, in addition to 10 cents of the purchase value. If you use more advanced Square POS software, you may have access to lower rates. Learn more in our full review of Square. Clover POS While Clover POS is not free, it is a great POS option that works well with the QuickBooks POS system. Clover POS software comes with two plans: Service Plan Monthly Fee Transaction fee Features Register Lite $14 2.7% plus 10 cents This plan comes with digital receipts, the ability to accept all forms of payment, as well as the option to process payments offline and apply discounts to transactions. Reister $29 2.3% plus 10 cents In addition to the Register Lite features, this plan also includes the ability to create a customer loyalty program, track customer feedback, manage inventory and build a mailing list. You can integrate Clover into QuickBooks by selecting the Clover app from the “apps” section in Quickbooks. Once you open the app, simply log in to get started. You can learn more in our Clover review. All in all, QuickBooks Desktop POS is a fine option for business owners who use QuickBooks accounting desktop software, but others may want to look for a more modern option. Additional reporting by Dachondra CasonA comprehensive financial management system that automates business procedures and supports growth is critical to your company’s success. However, searching for holistic accounting software for your business needs can be challenging when faced with a plethora of choices. We’ll be comparing NetSuite ERP and QuickBooks Enterprise to help you decide which will work best for your business. Oracle’s NetSuite Enterprise Resource Planning (ERP) is an all-in-one cloud-based business management system designed to help small to medium-sized businesses (SMBs) streamline their workflows and operate more effectively. It’s a one-stop-shop for accounting and financial management, inventory management, supply chain and warehouse optimization, CRM, E-commerce, and human resource management (HRM). You can have real-time access to financial data that helps you manage your inventory and supply chain to meet consumers’ expectations. Intuit’s QuickBooks is a popular cloud-based accounting tool aimed at providing financial solutions to small businesses. Unlike NetSuite’s all-in-one ERP platform, QuickBooks primarily focuses on accounting needs of small businesses without overwhelming them with the features they don’t need. QuickBooks Enterprise is an integrated system with advanced and robust functionalities to meet the needs of growing businesses and larger organizations. It offers multiple invoicing and tracking, bookkeeping and record-keeping, inventory management, financial reporting, and hundreds of app integrations. Let’s compare NetSuite and QuickBooks based on: Features & Integrations Ease of use & Mobile Access Reporting & Global Business Pricing Plans NetSuite vs QuickBooks: Features and integrations Both NetSuite and QuickBooks offer similar features when it comes to accounting, including bookkeeping, inventory management, account payable and receivable, invoicing, tax management, ledgers, assets, and cash management. QuickBooks Enterprise is scalable based on your business’s needs as you grow and it includes all features of QuickBooks Online, Pro, and Premier. It offers advanced customization, inventory management, time and expense tracking, reporting, remote collaboration with employees and accountants, and payroll management. While QuickBooks doesn’t have a dedicated CRM system to pair with like NetSuite, it does offer tons of third-party app integrations. Also Read: Gusto vs. Paychex: Which Payroll Software is Better? In addition to the basic accounting features, NetSuite ERP offers additional functionality with several integrations, pre-configured KPIs, dedicated assets management module, global account management, better compliance features, advanced reporting and customization, e-commerce, marketing automation, and other enterprise-level features. For businesses looking to go global, NetSuite is a more feasible option with its multi-language, multi-currency functionalities and advanced e-commerce features. While QuickBooks offers hundreds of app integrations for CRM, payroll, ecommerce, and inventory management, NetSuite offers seamless, built-in integrations in its software, hence reducing the need for third-party apps. NetSuite vs QuickBooks: Ease of use & mobile access While most accounting software platforms provide similar features, it’s equally important that they offer an uncluttered interface and user-friendly experience to smoothly get the employees and accountants onboard. QuickBooks provides a simple interface, with easy-to-access items on dashboards. You can get a quick overview of profit and loss, expenses, bank accounts, invoices, sales, and other reports right from the dashboard. The major sections are further categorized into subsections. You can easily access account balances, cash flows, income, and expense reports, and manage payroll, taxes, and payments. As compared to QuickBooks’s simpler interface, NetSuite’s software can be a little overwhelming for users. The horizontal menu bar on top provides access to different sections such as activities, customers, vendors, HR and Payroll, financial, reports, documents, payments, and so on. The home screen offers a quick overview of KPIs, reminders, cash flow trends, SaaS metrics, and general accounting. QuickBooks and NetSuite both offer mobile apps that are available for Android and iOS. They help you keep tabs on your financial activities on the go. NetSuite vs QuickBooks: Reporting & global business With NetSuite’s business intelligence tools, you can get meaningful insights to grow your business. NetSuite SuiteAnalytics provides real-time visibility into an organization’s operational and financial performance across all business functions. Saving you the hassle of spreadsheets, unconsolidated data, and manual reporting, these analytics and reporting capabilities are prebuilt and easily customizable so that you can track your KPIs and make informed decisions. Like NetSuite, QuickBooks also provides customizable reporting functionality including the ability to generate detailed account receivable and payable reports. QuickBooks Enterprise offers advanced reporting with one-click financial, sales, and tax reports, industry-specific reports, inventory and vendor reports, and other budgeting and forecasting tools to help you plan your future goals. While QuickBooks is suitable for smaller businesses, NetSuite supports global business management by enabling companies to manage multiple business units from a single ERP in multiple currencies and languages. It manages the global operations by complying with local tax regulations and other accounting standards, real-time currency conversion, and consolidating international financial reports. QuickBooks vs NetSuite: Pricing NetSuite Pricing Like many other business ERPs, NetSuite also offers customized subscription plans based on user license, number of users, and other functionalities. There’s also a one-time installation cost for the initial setup. You can add new functions, modules, and users as your business grows. This might be frustrating for some businesses looking to choose from upfront pricing plans. QuickBooks Pricing Plans QuickBooks offers one plan for sole proprietors or freelancers and four pricing plans for small, medium, and large businesses. Simple Start: 1 user; for a new business Essentials: 1-3 users; to run your business Plus: 1-5 users; to grow your business Advanced: 1-25 users; most powerful plan with a lot of customization, reporting, and automation options QuickBooks Enterprise plan with remote hosting functionality comes with three subscription plans: Gold, Platinum, and Diamond. NetSuite or QuickBooks: Choosing the right accounting software We have seen that both NetSuite and QuickBooks offer extensive accounting solutions to support your financial needs. QuickBooks can be a viable solution for sole proprietors or budding organizations and small businesses seeking basic accounting solutions, upfront and affordable pricing plans, and user-friendly setup without getting overwhelmed by extensive features. NetSuite ERP with comprehensive accounting and business management features is best suited for medium to large size enterprises looking to expand their business. It offers more in-depth features, advanced reporting and customization functionality, and the ability to manage all business functions from one place. It’s important for you to consider the short-term and long-term goals of your business, projected scalability, and your team needs before choosing an ERP system. You can also check our top accounting software list to compare other alternatives. Also Read: Xero vs QuickBooks Comparison
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