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Call Now If you're in the market for a point-of-sale system, you've almost certainly heard of Square. This affordable POS is easy to use, affordable and highly customizable for several different retailers and professional services. You may also be familiar with QuickBooks, which offers a POS system that integrates well with QuickBooks Desktop accounts. This system may be a good choice for a specific group of business owners who prefer locally installed software on their computers instead of relying on a cloud-based system. Here's what you should know when comparing Square to QuickBooks. Square vs. QuickBooks: Head-to-head comparison Square’s basic plan is free. Alternatively, you can upgrade to a Square Plus plan for $60 per month per location with additional fees per additional POS device. You can also opt for a custom-priced Square Premium plan. One-time fees for the following versions: POS Basic: $1,200. POS Pro: $1,700. POS Multi-Store: $1,900. In-person transactions: 2.6% plus 10 cents. Online transactions: 2.9% plus 30 cents. Manual transactions: 3.5% plus 15 cents. Point-of-sale transactions: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.7%. Keyed transactions: 3.5%. PIN debit rate: 1%. Monthly plan — $19.95/month plus: Swiped transactions: 2.3% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: 1%. Mobile transactions via GoPayment app: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.4% plus 25 cents. Keyed transactions: 3.4% plus 25 cents. PIN debit rate: N/A. Monthly plan — $20/month plus: Swiped transactions: 1.6% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: N/A. - Magstripe reader: Free. - Contact-free reader: $49. - Contact-free iPad stand: $169. - Square terminal: $299. - Square register: $799. - Hardware bundle: $900 including cash drawer, receipt printer, PIN pad and wired barcode reader. (Windows tablet sold separately.) - Mobile card reader: $49. Requires the free QuickBooks GoPayment app. - Tag printer: $329. - Universal tablet stand: $119. Free users: Support available between 6 a.M.-6 p.M. PT. Paid users: 24/7 phone, email, live chat and social media support. Online chat support available Monday to Friday, 6 a.M. To 6 p.M. PT. Support calls require paid plans: $79 per month, $589 per year, or $59.95 for a one-time support call for a single issue. Why Square stands out Square is one of the most popular point-of-sale systems on the market, used by more than 2 million businesses worldwide. NerdWallet's 2021 choice for best overall POS system, this popular solution offers many valuable features, accessible customer support and a mobile-friendly interface that's easy to set up and use. Industry-specific features Square offers a free basic plan that's robust enough to support many small businesses. Merchants looking for a little bit more functionality can upgrade to paid plans with more functionality and 24/7 customer support. Retailers and restaurateurs will particularly appreciate some industry-specific features. For example, the retail-specific version of Square Plus lets business owners manage vendor relationships, inventory, process returns and exchanges, in addition to other features. Restaurant owners can utilize another customized Plus plan that shows floor plans, timing for multi-course meals, alerts for open tables, kitchen reporting and several other crucial features for eateries. Square is also compatible with food delivery software that may already be in use. All Plus plans include 24/7 phone support, which can be helpful for emergencies or general learning purposes. Low costs upfront Square is an excellent choice for restaurants, cafes and retail and professional services businesses that value straightforward pricing and transaction fees. And merchants that can use Square's free magnetic stripe card reader don't have to purchase additional hardware to process customer transactions via Stripe. In contrast, QuickBooks POS may not be the best fit for many restaurants, bars and coffee shops because the system does not offer restaurant-specific reports. Instead, business owners who want this functionality will have to research and install third-party software that integrates with QuickBooks POS to generate these reports. Better customer support Square offers complimentary customer support via phone, chat, email and social media for all merchants. Users on free accounts can reach out for help between 6 a.M. To 6 p.M. PT, while customers on paid plans have access to 24/7 support. Meanwhile, QuickBooks makes it clear that customers are meant to be self-sufficient after purchasing the POS. While chat support is available for free, QuickBooks POS clients will need to pay a steep fee for phone-based customer assistance: $79 per month, or $59.95 for one-time help on a single issue. Ease of use: Mobile-friendly, compatible with many devices Square's multiple options for payment processing work well for various business situations. You'll get paid whether your customers swipe or dip their cards at a brick-and-mortar location, or you manually key in their card information at a food truck pop-up on the beach. Meanwhile, the QuickBooks POS system is clunkier. The POS usually runs on tablets running on Windows 10, which you'll have to purchase separately from Intuit's hardware offerings. If you want to go mobile, you can buy a separate mobile card reader and link it to your QuickBooks POS to process transactions that sync directly into your accounting books. Payment processing Square and QuickBooks are relatively equal when it comes to transaction and payment processing. Both brands process their payments from end to end instead of outsourcing to a third party, and transaction fees are within the same range, although some Square rates skew slightly higher. Why QuickBooks POS stands out If you already use QuickBooks Desktop to manage your books, you may appreciate QuickBooks Desktop POS, which syncs your sales, inventory and customer data directly into your accounting records. (You can make the POS sync with QuickBooks Online, but it isn't a guaranteed process.) Direct integration with QuickBooks Desktop accounting software This feature may offer the strongest draw for current QuickBooks users. However, QuickBooks POS only links directly to the desktop version of this popular accounting software program. If you want to link your QuickBooks POS to QuickBooks Online, you'll need to use a third-party application to connect the two systems. One-time fees instead of monthly payments QuickBooks POS is a good option for business owners who prefer paying once instead of making monthly payments. You'll pay a flat fee for your POS software plan, tiered depending on the functionality you need. You'll also pay for each complementary piece of equipment you need, such as a mobile card reader, cash drawer and barcode scanner for every checkout point that needs one. In this way, calculating your upfront expenses can be very straightforward. If you choose to use QuickBooks Payments to process payments, you can select from a pay-as-you-go model or pay a low monthly fee for slightly discounted transaction rates. Square vs. QuickBooks: Which one is right for your business? Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software. But outside of that specific profile, most business owners would do well to consider Square over QuickBooks POS.Sensing an opportunity to expand the reach of its financial services to more small businesses, Intuit Inc. On Tuesday introduced Money by QuickBooks, a mobile app intended to make it easier for small sellers to accept payment, manage their cash flow, and pay bills. Intuit launched the app in response to the trend of new business owners, such as freelancers, entrepreneurs and sole proprietors, increasingly turning to digital, mobile-first offerings. A recent study by QuickBooks found that 30% of businesses that process payments using mobile-payment apps started doing so during the pandemic. After downloading the app, which is free in the iOS and Android stores, businesses can apply for a Money by QuickBooks account, which has no monthly fees or minimum-balance requirements. Account openings are subject to identity verification and approval by Green Dot Bank, which provides banking services for Intuit’s financial services. Once an account is approved, businesses can request and accept payments in myriad ways, including debit, credit, and ACH transfer, without the need for their customers to have the app. Businesses can also access deposits for same-day receipt at no extra fee for payments accepted through the app, or by using the free QuickBooks Visa business debit card, which enables access to over 19,000 Allpoint ATMs nationwide. Businesses can make up to four ATM withdrawals per statement cycle.  In addition, businesses can track income and expenses through the app, as well as schedule and pay bills by check or ACH payments. All accounts are FDIC-insured up to $250,000. “The pandemic has driven the number of small-business starts to historic highs, and we have a unique opportunity to expand the reach of our financial-services expertise to even more new entrepreneurs,” Rob Daniel, director of product management for Intuit QuickBooks Money Offerings, says in a prepared statement. “These small businesses tell us they want fintech to help them feel in control of their money and cash flow.” By expanding the reach of Intuit’s financial services to small businesses, Money by QuickBooks appears to be a direct competitor to Square Inc.’s core business of equipping merchants with software and hardware to sell goods. “[Money by QuickBooks] is a strong competitor to Square’s SMB solution. It’s priced more aggressively and, beyond that, it’s a great point of entry for a small business that might need additional capabilities such as those offered by QuickBooks,” Thad Peterson, strategic advisor, retail banking & payments at Aite-Novarica Group, says by email. “Importantly, it’s offering banking services through Green Dot, and it could potentially have a greater impact on banks than on Payfacs like Square.”  Offering Money by QuickBooks as a mobile app is also likely to make the app more appealing to Millennials and Gen-Z’ers, especially the next wave of SMB entrepreneurs to emerge from those generations, as both generations readily embrace mobile technology, Peterson adds. Money by QuickBooks is the latest tool from Intuit aimed at small businesses for payments acceptance. In July, Intuit introduced the QuickBooks Card Reader for small businesses. The terminal supports what Intuit calls smart-tipping functionality, enabling businesses to customize three tipping options that are displayed on the card reader as a percentage of the total amount or as a flat-dollar amount.For QuickBooks customers who want a point-of-sale system that integrates with their QuickBooks desktop accounting software, the company's POS desktop software is worth considering. Three plans are available, and it tracks inventory, generates reports and integrates with e-commerce platforms. Editor's note: Looking for the right POS system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. What's included in QuickBooks' desktop software? QuickBooks POS is designed for retailers and other businesses that accept payments. It integrates with QuickBooks desktop accounting software, supports online and in-store payments – including contactless payments – and comes with inventory management tools and several other POS features. "The desktop POS integrates deeply with QuickBooks desktop accounting software," said Susan Irish, product marketing leader for QuickBooks Desktop POS. "The desktop solution is for customers who want to buy the product and pay one time." For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system. For retailers who want a POS system that integrates with QuickBooks Online accounting software and prefer a cloud-based POS system, the company touts its partnership with ShopKeep, which provides the POS software, and QuickBooks Payments, which processes credit card payments for the system. QuickBooks Desktop POS pricing and terms With QuickBooks Desktop POS, you purchase the software upfront rather than paying a monthly subscription to access the system in the cloud. QuickBooks has different pricing plans for its desktop POS software depending on the size of your business and the number of users. The POS hardware is sold separately. POS Basic TThe entry-level package currently costs $720 (reduced from $1,200). It integrates with QuickBooks desktop accounting software, and you can perform the following tasks with it: Ring up sales Accept credit cards, including contactless payments Track inventory Generate basic reports Manage customer data Integrate with e-commerce solutions POS Pro The professional version of the desktop software currently costs $1,020 (reduced from $1,700). In addition to the features in the basic plan, you can use it to:   Generate purchase orders Run a rewards and loyalty program Offer layaway and gift cards Manage employees and payroll Generate advanced reports POS Multi-Store Aimed at business owners who operate several stores, this package currently costs $1,140 (reduced from $1,900). It comes with all the features from the Pro plan as well as support for multiple store locations. POS hardware pricing QuickBooks sells compatible POS hardware on its website, offering users the ability to purchase a bundle or stand-alone devices. It may also support your existing POS hardware.  Tip: Before purchasing this POS system, check out its list of partners and supported third-party hardware. Here's a look at some of the pricing for POS hardware through QuickBooks. Hardware bundle The hardware bundle costs $900, comes in white and black, and requires you to have a QuickBooks Point of Sale Payments account. It includes the following items: Cash drawer Receipt printer Wired barcode scanner PIN pad mPOP This cash drawer and receipt printer combo costs $449, is available in white and black, and works with QuickBooks Point of Sale version 19 and higher. POS peripherals These are some other POS accessories sold through QuickBooks: PIN pad: $389 Cash draw: $109 Receipt printer: $219 Wired barcode scanner: $199 Wireless barcode scanner: $409 Universal table stand: $119 Pole display: $209 Tag printer: $329 POS processing fees Merchants using the QuickBooks POS system must use QuickBooks Point of Sale Payments as their credit card processor. You have the option to pay as you go or pay monthly. The processing fees depend on the plan you choose and how the payment is accepted. Pay-as-you-go plan No monthly fee Cards accepted in person using a card reader: 2.7% PIN debit transactions: 1% Cards manually keyed in to the system: 3.5% Monthly plan Monthly fee: $20 Cards accepted in person using a card reader: 2.3% + $0.25 PIN debit transactions: 1% + $0.25 Cards manually keyed in to the system: 3.2% + $0.25   QuickBooks POS features From its accounting integration to inventory management and reporting, you get a lot of features and functionality with QuickBooks Desktop POS. "It's a really integrated offering," said Maura O'Donnell, QuickBooks Online Global Payments' Platform Partnerships leader. "With one POS system, you get QuickBooks Payments, you get a reader, automatic reconciliation with accounting, as well as reporting. It's a one-stop shop." Inventory management QuickBooks Desktop POS offers a lot of inventory management features to support small businesses. Whether you sell online or in a store, you can get an accurate snapshot of your inventory in real time from one dashboard – even if you have multiple stores. You can also identify your top sellers and peak sales periods, and ensure that your pricing supports the growth of your enterprise. It has low-inventory alerts to remind you when to reorder products, and you can run inventory turnover statistics to see which items you should reorder and which ones you should cycle out. Reporting QuickBooks POS has reporting capabilities as well. You can run a sales report on the spot, check the productivity of specific employees, check inventory levels, and see who your best customers are.  FYI: You can also customize your POS reports to get the information that matters most to your business. E-commerce support E-commerce has become extremely important for many merchants during the COVID-19 pandemic, and POS systems that support the digital migration stand out. QuickBooks has partnered with ShopKeep to give its merchants the ability to set up an e-commerce shop, offer online ordering and offline delivery, and access SEO tools. This desktop POS system also integrates with Amazon, Shopify, and other e-commerce platforms so you can manage your offline and online businesses from one place. QuickBooks POS drawbacks QuickBooks POS offers a lot of features and functionality, including integration with QuickBooks accounting software, but there are some drawbacks that business owners should consider. For starters, QuickBooks POS is a desktop product. There is no cloud option other than its services offered through ShopKeep. That can be limiting if you want to access your POS data when you're not in your store. You'll make a large upfront purchase for the software and the hardware, which may be difficult for small businesses with tight budgets. You're also required to process payments through QuickBooks. Although convenient, it may not be the cheapest payment processing option available. Did you know? If you need access to your POS system while on the go, there are a number of top mobile POS systems available. POS systems that integrate with QuickBooks If you aren’t sold on using the Quickbooks POS system for your business, several highly-rated POS systems integrate with QuickBooks. Here are some other options to consider Square POS By far one of the most popular alternatives, Square comes with a free POS app that can be used to track inventory, access employee management tools, and export payment processing reports directly to QuickBooks. The integration process is very simple, just select “Get Started” on the QuickBooks Online Sync with Square website, and follow the steps. Once the integration is complete, you can use the Quickbooks POS system to import data related to sales and expenses. Sync payroll reports, and much more. Keep in mind, if you accept payments through the free Square mobile credit card reader, you will be charged a 2.6% fee, in addition to 10 cents of the purchase value. If you use more advanced Square POS software, you may have access to lower rates. Learn more in our full review of Square. Clover POS While Clover POS is not free, it is a great POS option that works well with the QuickBooks POS system. Clover POS software comes with two plans: Service Plan Monthly Fee Transaction fee Features Register Lite $14 2.7% plus 10 cents This plan comes with digital receipts, the ability to accept all forms of payment, as well as the option to process payments offline and apply discounts to transactions. Reister $29 2.3% plus 10 cents In addition to the Register Lite features, this plan also includes the ability to create a customer loyalty program, track customer feedback, manage inventory and build a mailing list. You can integrate Clover into QuickBooks by selecting the Clover app from the “apps” section in Quickbooks. Once you open the app, simply log in to get started. You can learn more in our Clover review. All in all, QuickBooks Desktop POS is a fine option for business owners who use QuickBooks accounting desktop software, but others may want to look for a more modern option.  Additional reporting by Dachondra Cason

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