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Call Now What is Quickbooks? How do you use it? Is it worth gettting? In this guide, we detail everything you need to know about using Quickbooks to manage your business… QuickBooks comes with effective accounting features that are designed to not only streamline your accounting processes, but also give you better insight into how your business is functioning. You can track and monitor things like payroll, expenses, tax, contractor spending – basically everything you need to constantly stay on top of. And because QuickBooks operates on the basis of organization, many businesses with large amounts of data can plug the software into existing processes and get improved visibility and analysis of its core metrics. In this guide, you’ll learn more about QuickBooks including how to use it and all of its impressive features. Although, if you want to become a pro-grade Quickbooks user, this course is 100% worth investing in – it will show you how to do everything from basic stuff to high-end processes. This post is designed to give you a quick overview of Quickbooks, how it works, and some basic features. If you want to learn how to use it professionally, this course is highly recommended. What is QuickBooks? QuickBooks is a small business accounting software and also the most popular used by businesses to manage their revenue and expenses. It is designed to help you keep track of the financial health of your business. The following are some of the applications of QuickBooks in a business: QuickBooks can be used to invoice customers The software can also generate reports It helps you prepare your taxes too The Features of QuickBooks Like mentioned earlier, QuickBooks is rich with essential features that help businesses thrive in their daily transactions. These features are effective and can operate well in either small or mid-sized business settings. So, there is no size limitation when it comes to using this software on any business. In fact, individuals who are running their personal businesses can benefit a lot from using QuickBooks. That said, the following are the features of QuickBooks covered in detail: 1. Income and Sales Management Organization and management are the original reasons why the QuickBooks software was created. This is because any operational business depends on income and sales for the business to continue running. And not just running, but also making sure that the income and sales management are optimally active. When using QuickBooks, a user can create an invoice in the software. This act is meant to help any QuickBooks user manage their business sales and income. The invoice created in this software allows the user to view their accounts receivable ageing report. This grants the user a chance to view their accounts receivable balance, making the whole process more efficient. Generally, QuickBooks will include all the details of an account’s past and current invoice reports. 2. Tracks Your Bills and Expenses If you want to monitor bills and expenses in your business, then QuickBooks might be your best solution. With this software, you can easily monitor the money going out of your business by connecting bank accounts and credit cards to QuickBooks. As a result, it becomes easier to not only track your expenses but also categorise and download all the compounded data. With such capability, QuickBooks allows you to track your cash and also check your transactions. 3. Cash Flow Management When you use QuickBooks in your business, you can easily manage the cash that flows in and out of your business efficiently. Additionally, this software allows you to access any of your financial business reports for reference. With such candid information, it’s easy to strategise on the best ways of managing your cash flow. And it’s also easier to run the cash flow reports on this software with only a few clicks, and they are also updated in real-time. As a bonus to the offers, QuickBooks also allows you to run three different reports that you can use to tell the position of your business. The three different reports include: The balance sheet report Statement of cash flow and The profit and loss report With the three different reports, you can capitalise on the information by strategising better to scale your business. And by knowing the scope of your business, you’ll know what you can do better to increase your profits. 4. Payroll The payroll feature that comes in the QuickBooks software will help you manage different accounts effectively. With this feature, business owners who have employees can easily manage their accounts appropriately if they run payroll. What the payroll feature does is help you, the business owner, manage the taxes of your employees and also update their accounts. Other than that, you can also use the payroll feature in QuickBooks to calculate the following aspects: Wages Salaries Bonuses Any withheld taxes Keeping tabs on all of your employees is highly essential for your business because they are integral parts of your organization. And there is no better software to help you do that than the QuickBooks software. 5. Inventory Tracking Like cash flow, tracking your inventory is another essential part of running your business. The inventory tracking feature in QuickBooks is efficient and accurate, and can help you manage all of your product sales. This feature will also help you understand if you are earning or losing money on every product you sell. Lastly, you need to turn on the inventory tracking feature before setting up inventory in QuickBooks. This requirement fully ensures that your inventory tracking starts immediately when you start using the software. 6. Online Payment Options The world is becoming more digitised by the day and every type of business is embracing the advancements. People no longer depend on brick-and-mortar payments and that’s what has made e-commerce a multi-billion-dollar industry. QuickBooks utilizes the same concept and offers users a chance to set up online payment options for their businesses. As a user, you can add Intuit payment features on your business with QuickBooks for safe, secure digital transactions. And if customers can purchase and pay for their products from any location, then this might increase your conversions and income. 7. Scanning Receipts If you are a subscriber of QuickBooks, you can download their official application on your mobile phone. With the application, you can take a picture of a receipt and upload it to the QBO. This helps you and your team stay on top of expenses. What this feature does is save you time and reduces any chances of you having to deal with any paperwork. And because it’s an application, you can easily achieve all you need remotely on QuickBooks, as it runs on iPhone and Android as well as desktop. How to Use QuickBooks? Now that you know exactly what the QuickBooks software can do, it’s now time to learn how to use it. Using this software isn’t a complicated task and you don’t need to have in-depth knowledge on a lot of stuff. This is because the QuickBooks software was created to make business management an easy and efficient process. By so doing, small business owners will be able to benefit more from their daily business interactions. Therefore, you don’t have to worry if it’s your first time using this software. That said, here is how to use QuickBooks: Install the Software This is the initial step of using QuickBooks on your day-to-day business activities. To use this software, you first have to install it on your computer. When installing, you’ll have to indicate the type of installation that you prefer, Custom or Network Options. If you plan to use the software on one PC only, then you should select the “I’ll be using QuickBooks on this computer” option. Lastly, you’ll also need to select the location or folder that you wish the software to be installed in. Collect Financial Papers After installing the software on your PC, the next step is to gather essential financial papers. This is a requirement because you’ll need those papers for setting up your QuickBooks files. If unaware, these financial papers will include the business name, tax ID numbers, financial statements, and, of course, the business address. Create a File for Your Business With the program installed on your computer and having gathered all the important financial papers, it’s time to launch QuickBooks. Click on the software’s desktop icon to run the program so that you can start using it. At first, there’s an EasyStep Interview wizard option that will appear to help you through the whole process of creating your company file. This setup wizard is highly essential and effective, especially if you are using this software for the first time. So, take advantage of the EasyStep Interview wizard to create your company file, while learning more about QuickBooks. Setting Up and Managing Vendor Accounts After creating the company file, you’ll now need to set up the vendor accounts so that you can easily and effectively manage them. If not clear, vendors are integral parts of your business and includes your suppliers or contractors. The process of creating vendor accounts to manage them is straightforward, and looks something like this: On the top toolbar, click on the “Vendor Centre” Select the “New Vendor” button to create a new vendor account If you want to add transactions, you can do so by clicking the “New Transaction” button And that’s how to create a vendor’s account on QuickBooks so that you can manage the accounts better. If perhaps you want to export the information on all or particular vendor accounts, you can link this software to Excel to enable the process. And you can also export the information on “Word”, so you have records just for yourself on other platforms. Create and Manage Employee Accounts Like the vendors, your employees are also important for your business. Therefore, QuickBooks can help ensure that you are keeping tabs on them for better staff management. To create employee accounts, here is what you need to do: Click on the “Employee Centre” Follow by clicking on the “New Employee” tab to create and manage all of your employee accounts As for relevant transactions with your employees, click on the “Transaction” tab Lastly, you can manage your employee time sheets by using the “Enter Time” feature on the software Generate Reports The last step of how to use QuickBooks involves generating reports through the software’s Report Centre. You can get a lot done in your business with this feature such as getting reports from the following areas: Profit and loss statements Budgets Accounts receivable reports, among many more How to Reconcile in QuickBooks Wondering how you can reconcile your banking accounts on QuickBooks? Well, it’s not as hard as most people think. Remember, this software is created for the sole purpose of making your business run efficiently. However, the reconciliation process in the QuickBooks software is a bit different but not something that you can’t manage. Therefore, you shouldn’t shy away from using this software to reconcile your banking accounts. Moving on, here is a step-by-step guide on how to reconcile in QuickBooks: Select the Gear Button, click on “Tools” and follow with “Reconcile” You’ll find a drop-down menu under “Accounts”, which you’ll select and click the account you wish to reconcile Based on your bank statement, you’ll then fill in the “Ending balance” and the “Ending date” as well Afterward, you’ll need to match your bank statement with the transactions, which you’ll also check individually Use filters on transactions so they become easily detectable Continually run the feature until you achieve zero digits on the “Difference” field And that’s how to reconcile in QuickBooks. Conclusion In conclusion, QuickBooks is a proven business management software that’s capable of scaling your business to greater heights. But how much does it cost to use QuickBooks? Depending on your preference of the software’s variants, you can pay from $25 to about $300 every month for using the QuickBooks software. But considering the advantages of using this software, that’s a decent amount to pay for using it. Richard Goodwin has been working as a tech journalist for over 10 years. He is the editor and owner of KnowYourMobile.If you're in the market for a point-of-sale system, you've almost certainly heard of Square. This affordable POS is easy to use, affordable and highly customizable for several different retailers and professional services. You may also be familiar with QuickBooks, which offers a POS system that integrates well with QuickBooks Desktop accounts. This system may be a good choice for a specific group of business owners who prefer locally installed software on their computers instead of relying on a cloud-based system. Here's what you should know when comparing Square to QuickBooks. Square vs. QuickBooks: Head-to-head comparison Square’s basic plan is free. Alternatively, you can upgrade to a Square Plus plan for $60 per month per location with additional fees per additional POS device. You can also opt for a custom-priced Square Premium plan. One-time fees for the following versions: POS Basic: $1,200. POS Pro: $1,700. POS Multi-Store: $1,900. In-person transactions: 2.6% plus 10 cents. Online transactions: 2.9% plus 30 cents. Manual transactions: 3.5% plus 15 cents. Point-of-sale transactions: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.7%. Keyed transactions: 3.5%. PIN debit rate: 1%. Monthly plan — $19.95/month plus: Swiped transactions: 2.3% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: 1%. Mobile transactions via GoPayment app: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.4% plus 25 cents. Keyed transactions: 3.4% plus 25 cents. PIN debit rate: N/A. Monthly plan — $20/month plus: Swiped transactions: 1.6% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: N/A. - Magstripe reader: Free. - Contact-free reader: $49. - Contact-free iPad stand: $169. - Square terminal: $299. - Square register: $799. - Hardware bundle: $900 including cash drawer, receipt printer, PIN pad and wired barcode reader. (Windows tablet sold separately.) - Mobile card reader: $49. Requires the free QuickBooks GoPayment app. - Tag printer: $329. - Universal tablet stand: $119. Free users: Support available between 6 a.M.-6 p.M. PT. Paid users: 24/7 phone, email, live chat and social media support. Online chat support available Monday to Friday, 6 a.M. To 6 p.M. PT. Support calls require paid plans: $79 per month, $589 per year, or $59.95 for a one-time support call for a single issue. Why Square stands out Square is one of the most popular point-of-sale systems on the market, used by more than 2 million businesses worldwide. NerdWallet's 2021 choice for best overall POS system, this popular solution offers many valuable features, accessible customer support and a mobile-friendly interface that's easy to set up and use. Industry-specific features Square offers a free basic plan that's robust enough to support many small businesses. Merchants looking for a little bit more functionality can upgrade to paid plans with more functionality and 24/7 customer support. Retailers and restaurateurs will particularly appreciate some industry-specific features. For example, the retail-specific version of Square Plus lets business owners manage vendor relationships, inventory, process returns and exchanges, in addition to other features. Restaurant owners can utilize another customized Plus plan that shows floor plans, timing for multi-course meals, alerts for open tables, kitchen reporting and several other crucial features for eateries. Square is also compatible with food delivery software that may already be in use. All Plus plans include 24/7 phone support, which can be helpful for emergencies or general learning purposes. Low costs upfront Square is an excellent choice for restaurants, cafes and retail and professional services businesses that value straightforward pricing and transaction fees. And merchants that can use Square's free magnetic stripe card reader don't have to purchase additional hardware to process customer transactions via Stripe. In contrast, QuickBooks POS may not be the best fit for many restaurants, bars and coffee shops because the system does not offer restaurant-specific reports. Instead, business owners who want this functionality will have to research and install third-party software that integrates with QuickBooks POS to generate these reports. Better customer support Square offers complimentary customer support via phone, chat, email and social media for all merchants. Users on free accounts can reach out for help between 6 a.M. To 6 p.M. PT, while customers on paid plans have access to 24/7 support. Meanwhile, QuickBooks makes it clear that customers are meant to be self-sufficient after purchasing the POS. While chat support is available for free, QuickBooks POS clients will need to pay a steep fee for phone-based customer assistance: $79 per month, or $59.95 for one-time help on a single issue. Ease of use: Mobile-friendly, compatible with many devices Square's multiple options for payment processing work well for various business situations. You'll get paid whether your customers swipe or dip their cards at a brick-and-mortar location, or you manually key in their card information at a food truck pop-up on the beach. Meanwhile, the QuickBooks POS system is clunkier. The POS usually runs on tablets running on Windows 10, which you'll have to purchase separately from Intuit's hardware offerings. If you want to go mobile, you can buy a separate mobile card reader and link it to your QuickBooks POS to process transactions that sync directly into your accounting books. Payment processing Square and QuickBooks are relatively equal when it comes to transaction and payment processing. Both brands process their payments from end to end instead of outsourcing to a third party, and transaction fees are within the same range, although some Square rates skew slightly higher. Why QuickBooks POS stands out If you already use QuickBooks Desktop to manage your books, you may appreciate QuickBooks Desktop POS, which syncs your sales, inventory and customer data directly into your accounting records. (You can make the POS sync with QuickBooks Online, but it isn't a guaranteed process.) Direct integration with QuickBooks Desktop accounting software This feature may offer the strongest draw for current QuickBooks users. However, QuickBooks POS only links directly to the desktop version of this popular accounting software program. If you want to link your QuickBooks POS to QuickBooks Online, you'll need to use a third-party application to connect the two systems. One-time fees instead of monthly payments QuickBooks POS is a good option for business owners who prefer paying once instead of making monthly payments. You'll pay a flat fee for your POS software plan, tiered depending on the functionality you need. You'll also pay for each complementary piece of equipment you need, such as a mobile card reader, cash drawer and barcode scanner for every checkout point that needs one. In this way, calculating your upfront expenses can be very straightforward. If you choose to use QuickBooks Payments to process payments, you can select from a pay-as-you-go model or pay a low monthly fee for slightly discounted transaction rates. Square vs. QuickBooks: Which one is right for your business? Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software. But outside of that specific profile, most business owners would do well to consider Square over QuickBooks POS.QuickBooks Payroll is offered in both online and desktop versions. Service plans for this software range between $29 and $125 per month, plus monthly per-employee fees. You can add QuickBooks' accounting software to each service plan for an additional fee. This review is for small business owners who are considering using QuickBooks Payroll as their payroll service. After conducting extensive research and analysis, we recommend QuickBooks Payroll as our 2021 pick for the best online payroll service for small businesses. QuickBooks Payroll is ideal for small businesses because of its flexibility and variety. The service is available in numerous service plans at a variety of prices, so businesses of any size and budget can find a plan to meet their needs. Another feature that makes QuickBooks Payroll a solid choice for small businesses is its integration with QuickBooks' accounting software, which many small businesses already use. Other reasons we recommend QuickBooks Payroll is its ease of use, employee self-service options, range of payroll reports and one-month free trial. To read more about the best options for payroll services, read all our reviews and learn more about the buying process. Editor's note: Looking for information on payroll systems? Use the questionnaire below, and our vendor partners will contact you to provide you with the information you need: QuickBooks Payroll Pricing, Service Plans and Features Part of QuickBooks Payroll's appeal is that the company offers several plan types at a range of prices. Several plans combine the company's accounting software and payroll service. This range of options makes this software a great option for a wide variety of businesses. Below, you'll find a full breakdown of the pricing and features for all of QuickBooks Payroll's plans. Keep in mind that first-time customers are eligible for a 30-day trial on all of these plans, so you can give the software a test-drive before you commit to a monthly or yearly plan. QuickBooks Payroll Plans QuickBooks Payroll is available in a variety of service plans. There are online versions, desktop versions and plans that combine QuickBooks' payroll and accounting software. If you're looking for both accounting software and a payroll service, pairing the two could be ideal for your small business. Every time you run payroll, all of the info – including check amounts, state and federal taxes, and deductions – automatically downloads into your QuickBooks accounting software. Opting for a plan with accounting software also gives you the ability to track income and expenses, maximize tax deductions, run reports and send estimates. QuickBooks allows for invoicing the acceptance of payments. QuickBooks Plus also lets you manage bills, track inventory and manage contractors. Here is a breakdown of some of the options: QuickBooks Online Payroll Plans Core Cost: $45 per month, plus $4 per employee per month Features: full-service payroll, autopayroll, health benefit options and 401(k) plans Premium Cost: $75 per month, plus $8 per employee per month Features: everything in the Core plan, plus same-day direct deposit, workers' compensation administration, mobile time tracking, access to an HR support center and expert setup Elite Cost: $125 per month, plus $10 per employee per month Features: everything in the Premium plan, plus tax penalty protection, customized setup and access to a personal HR advisor With each of these plans, you have the option to get either one month free or a 50% discount for the first three months of service. You can also add QuickBooks Online accounting software, which will cost you between $25 and $150 per month. QuickBooks Desktop Payroll Plans Basic This plan only runs payroll and does not handle any payroll tax obligations. Cost: The base fee is $29 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 20% discount. Features and tax services: This package includes the ability to print instant paychecks for W-2 employees and 1099 workers, as well as direct deposit and live support. Enhanced This plan handles all payroll and some tax responsibilities. Cost: The base fee is $45 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 20% discount. Features and tax services: This plan includes everything in the Basic package, plus it calculates all federal and state payroll taxes. You are responsible for making all tax payments. Intuit fills in all of the federal and most state payroll tax forms for you, and it gives you the option to pay these taxes electronically. Additionally, this plan includes email reminders for taxes and the ability to print W-2 forms for employees. Assisted This plan handles all payroll and payroll tax responsibilities. Cost: The base fee is $109 per month, plus there is a monthly fee of $2 per employee. The first six months are offered at a 40% discount. Features and tax services: This is the most comprehensive service. The package runs payroll; completes and files all federal, state and local forms; and guarantees that tax payments are correct and on time. If the company makes an error, it will correct the mistake and pay all of the resulting payroll tax penalties. QuickBooks also sets up this package for you by having a company representative enter all employee information into the system before you get started. In addition, the Full-Service package takes care of processing and printing employees' W-2s. At the time of this writing, QuickBooks was offering a 50% discount on all of the above rates for the first three months of service for new customers. The only other cost is for businesses with employees who work in multiple states, in which case there is an added $12 monthly charge per state. A benefit of QuickBooks Payroll is that each of the plans allows unlimited payroll runs for no extra charge, thus giving businesses the option to pay employees weekly, biweekly, semimonthly or monthly, all for the same price. QuickBooks accounting software can be added to any of the plans listed above. It starts at $15 per month and includes four pricing plans that range up to $150 per month. Key takeaway: QuickBooks Payroll offers three online plans and three desktop plans. Prices range from $45 to $125 per month (plus $4 to $10 per employee per month) for the online version and $29 to $109 (plus $2 per employee per month) for the desktop version. Features QuickBooks Payroll has a wide range of beneficial features. Most important, QuickBooks handles all of your payroll processing and payroll tax responsibilities. You can run payroll an unlimited number of times each month. This gives you the freedom to pay employees whenever you want, so everyone doesn't have to be on the same pay schedule. This flexibility can be especially valuable if you have both full-time employees and independent contractors. QuickBooks handles all of your payroll tax needs. It calculates your taxes, fills out the necessary paperwork and makes the payments. For some plans, QuickBooks also offers a tax guarantee, which means if the software makes an error, QuickBooks will correct it and pay any imposed fines. The integration with QuickBooks' accounting software is another huge bonus of this solution. The result is that both software programs work in lockstep. Data is automatically transferred back and forth between the two programs, thus making it simple to run payroll and manage your finances. This can be a huge benefit for small business owners who don't have the luxury of having an in-house payroll specialist and accountant. QuickBooks also offers several HR-related resources, including access to a human resources advisor to turn to when you need guidance on important HR issues. Other services include health benefits by SimplyInsured and retirement plans offered by Guideline. QuickBooks announced in 2021 it is improving its integration with the popular customer relationship management (CRM) tool HubSpot. According to QuickBooks, the new integration will include more data entry automation, reducing the likelihood of error and saving staff members time. It will also feature a centralized dashboard through which users can create financial workflows to suit their needs, as well as move invoices seamlessly across QuickBooks and HubSpot. Did you know? QuickBooks Payroll handles all payroll processing and payroll tax responsibilities. It also allows for unlimited payroll runs, provides access to an HR advisor and integrates with QuickBooks' accounting software. Ease of Use Small business owners will be pleased with how easy it is to use QuickBooks Payroll. It is a cloud-based service that has no software to install or maintain and can be accessed online from anywhere. The easy-to-use platform is clearly labeled and simple to navigate. Running payroll starts by selecting the employees to pay. For hourly employees, you enter the number of regular, bonus, overtime and vacation hours they worked during that pay period. Salaried employees already have their pay rates saved. Then, you review the payroll info. You can see each employee's payroll details as well as your total costs. During this stage, you can also compare the current payroll with the previous one to make sure everything lines up. The last step is to click the Submit to Intuit link. The service confirms that it received the information and processes payroll. Employees who have direct deposit are paid in two business days. You also have the option to print checks from your office. Adding employees to the system is also simple. The software walks you through each step of adding basic details about each employee, such as their pay rate, federal and state tax information and withholdings, tax exemptions, and benefit deductions. Some service plans allow QuickBooks to handle this task for you. You can email or fax your employee roster and information to a QuickBooks payroll specialist, who will enter the details. The system is also accessible via a mobile app for iOS and Android devices. With the app, administrators can run payroll, pay taxes and view company payroll history. Employees can log in to the online system on either a web browser or the mobile app to view their paystubs, pay history and paid-time-off accruals. QuickBooks Payroll users can download a variety of reports, including payroll summaries, payroll details, employee details, tax payments, tax and wage summaries, tax liability, workers' compensation, total costs and contractor payment details. Customer Service You can reach QuickBooks Payroll representatives by phone and email Monday through Friday between 9 a.M. And 9 p.M. ET, and live-chat support is available 24/7. On the website, you'll find payroll guides and advice, training videos, details on how to set up the system and a user community that has answers to questions on all of Intuit's products. We were pleased with the customer service Intuit provided when we contacted the company numerous times by phone and email, posing as a business owner interested in payroll services. Each time we reached out by phone, a representative immediately answered our call. With some of the other large payroll services we considered, we had to wait on hold for lengthy periods before someone was available to speak with us. We were just as pleased with the support we received via email. Many of the representatives we contacted over the phone followed up with an email. Each time we wrote back with a question we had, whether it was the same day or weeks later, we received a prompt and thorough response. The representatives never pressured us to sign up for the service. Instead, they listened to us, answered our questions and encouraged us to call back with any further inquiries. This was a difference from what we experienced with many other payroll providers we contacted. Tip: You can reach QuickBooks' customer support team by phone weekdays between 9 a.M. And 9 p.M. ET or via live chat 24/7. Limitations One potential downside of QuickBooks Payroll is the cost. If you choose one of the more robust service plans, there are base fees of over $100 per month, which is more expensive than many of the other services we considered. However, the more costly plans offer a number of HR-related tools, which some businesses may find appealing. We were also disappointed that only the most expensive QuickBooks plans offer a tax guarantee. Most of the services we examined offered this guarantee to all customers. Another potential negative is the large number of complaints filed against Intuit, QuickBooks' parent company, with the Better Business Bureau (BBB). As of December 2020, more than 1,600 complaints had been filed against the company. While the number of complaints is concerning, it is unknown how many of these complaints are specific to Intuit's payroll service, as the complaints listed on the BBB website encompass all of Intuit's products and services. Despite the complaints, Intuit has an A+ rating with the BBB. Ready to choose a payroll service? Here's a breakdown of our complete coverage:
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