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Call Now ACCOUNTING • Score offers this online workshop on the basics of QuickBooks. SMALL BUSINESS • North County Inc. And the Greater North County Chamber of Commerce host this webinar on the U.S. Small Business Administration’s Economic Injury Disaster Loan for businesses impacted by COVID-19. • 11:30 a.M.-12:30 p.M. SALES/SERVICE • This St. Louis Anchor Action Network virtual event covers how to do business with some of the area’s largest organizations. Get the latest local business news delivered FREE to your inbox weekly.October 18, 2021 Emerging digital tools such as accounting software are empowering the capabilities of entrepreneurs and small business owners in the US. In 2021, business accounting software has evolved to the point where business owners can organize and manage their business’ finances effectively and with relative ease. This article briefly reviews seven of the top business accounting software tools available on the US market. Accounting software has significant potential to empower entreprepreneurs and small business owners in particular. This is crucial given that small businesses employ over 50 million people in the US economy (nearly half the country’s private workforce). These emerging digital tools enable entrepreneurs to manage their own business finances effectively and efficiently, and offer features such as basic double-entry accounting, invoicing, payrolls, inventory tracking, and project budgeting, as well a variety of additional functions such as mobile capability, and user ‘dashboards’ that allow real-time monitoring of the business’ finances. There are many accounting software programs available. Some programs offer all the basic accounting features that an entrepreneur or small business owner would require to manage their finances effectively. Other programs focus on specific accounting functions such as invoicing or inventory management. The Really Useful Information Company (TRUiC) emphasizes that utilizing accounting software that is aligned with a business’ unique needs can significantly improve the business’ efficiency and profitability for relatively little cost. However, finding the most strategically beneficial software can be complicated and time-consuming for entrepreneurs and business owners whose primary focus is on managing and operating their business. In this article we’ll briefly review seven of the top accounting software programs available in 2021 (see this link for more in-depth information on business accounting software). Fresh Books One of the most popular business accounting software programs, and is particularly useful for small and micro-sized businesses such as sole proprietorships and partnerships. Fresh Books offers a comprehensive package for all basic accounting functions, including: double-entry ledger, invoicing, payrolls, inventory tracking, expense budgeting. Fresh Books also supports mobile access, team collaboration through a multi-user function, and enables real-time tracking of inventory, as well as project incomes and expenses. Crucially, Fresh Books is easy to use, so business owners don’t require high levels of technical or accounting expertise in order to get the full benefit from the software’s capabilities. Fresh Books is also reasonably priced for the value it delivers, with the entry-level package costing $15p/month. Sage 50cloud Sage 50cloud focuses offers a full suite of accounting functions, but is particularly useful because of its complex inventory tracking and management capabilities. Some of the main features of Sage 50cloud include: double-entry ledger, payroll, inventory tracking, mobile access. The features of Sage50cloud are sophisticated and highly customizable, which may be disadvantageous for smaller business owners with limited technical expertise. A further consideration is that Sage 50cloud costs $50per month for the entry package, so it is perhaps best suited to businesses that are large enough to require this kind of specialized inventory software. Xero Xero offers a range of basic accounting features, and an even wider range of additional sets of more advanced functions that can be purchased as add-ons. The software has the advantage of enabling entrepreneurs to select and tailor the software to their specific business needs. Xero’s basic features include: double-entry ledger, payroll, time tracking, live support, mobile access. Xero is well-suited to small and micro-sized enterprises because of the comprehensiveness of its features. The standard package for Xero costs $60 per month. Intuit (News - Alert) QuickBooks Online Intuit QuickBooks Online is one of the best accounting software programs for small and micro-sized businesses. The comprehensiveness of QuickBooks Online’s features, and its ease of use, make it particularly well suited to the needs and capabilities of small business owners who need a simple way to organize and manage their business’ finances. QuickBooks Online includes a comprehensive range of basic accounting features such as: double-ledger accounting, transaction and contact records, payroll, time tracking, inventory tracking, live support, mobile access. QuickBooks Online has one of the most comprehensive ranges of basic accounting features available. The pricing is, however, relatively more expensive than similar business accounting software, with the entry-level package costing $25p/month. Wave Wave offers a range of accounting features, with a particularly useful invoicing capability. The software also includes: double-entry ledger, mobile access, inventory, dashboard, live support. Wave is user-friendly, and stands out for its invoice creation and management functions. This accounting software can be accessed for free, but there are costs for payment processing. Payroll functions must also be purchased at a cost of $35p/month, plus $6p/month for each employee. Additional, more advanced features must be purchased at a cost of $19. Zoho (News - Alert) Books Zoho Books is another comprehensive and user-friendly accounting software program. There are three tiers available, though the first tier contains most of the basic accounting features that smaller businesses would typically require. It’s features include: double-entry ledger, payroll (first tier only allows for up to 50 employees), mobile access, live support. Two of Zoho Books’ main strengths are that it offers business owners a diverse selection of payment capabilities, as well as a diverse selection of mobile access features. Zoho’s pricing is competitive, with the three packages ranging from $9 to $29p/month. Sunrise Sunrise is one of the most user-friendly business accounting software programs on the market. Its basic features include: double-entry ledger, dashboard, payroll, mobile access, Sunrise is potentially well-suited to independent contractors and small and micro-sized enterprises. The software lacks an inventory tracking feature, this might not be relevant for many types of service-related business. Sunrise can be used for free, and has additional expert support at a cost of $149p/month. Final thoughts The best accounting software is the software most closely aligned to a business’ unique context and needs. Strategic research into the business accounting software market is crucial for finding the software that will advance an entrepreneur’s vision for their business. » More TMCnet Feature ArticlesIf you're in the market for a point-of-sale system, you've almost certainly heard of Square. This affordable POS is easy to use, affordable and highly customizable for several different retailers and professional services. You may also be familiar with QuickBooks, which offers a POS system that integrates well with QuickBooks Desktop accounts. This system may be a good choice for a specific group of business owners who prefer locally installed software on their computers instead of relying on a cloud-based system. Here's what you should know when comparing Square to QuickBooks. Square vs. QuickBooks: Head-to-head comparison Square’s basic plan is free. Alternatively, you can upgrade to a Square Plus plan for $60 per month per location with additional fees per additional POS device. You can also opt for a custom-priced Square Premium plan. One-time fees for the following versions: POS Basic: $1,200. POS Pro: $1,700. POS Multi-Store: $1,900. In-person transactions: 2.6% plus 10 cents. Online transactions: 2.9% plus 30 cents. Manual transactions: 3.5% plus 15 cents. Point-of-sale transactions: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.7%. Keyed transactions: 3.5%. PIN debit rate: 1%. Monthly plan — $19.95/month plus: Swiped transactions: 2.3% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: 1%. Mobile transactions via GoPayment app: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.4% plus 25 cents. Keyed transactions: 3.4% plus 25 cents. PIN debit rate: N/A. Monthly plan — $20/month plus: Swiped transactions: 1.6% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: N/A. - Magstripe reader: Free. - Contact-free reader: $49. - Contact-free iPad stand: $169. - Square terminal: $299. - Square register: $799. - Hardware bundle: $900 including cash drawer, receipt printer, PIN pad and wired barcode reader. (Windows tablet sold separately.) - Mobile card reader: $49. Requires the free QuickBooks GoPayment app. - Tag printer: $329. - Universal tablet stand: $119. Free users: Support available between 6 a.M.-6 p.M. PT. Paid users: 24/7 phone, email, live chat and social media support. Online chat support available Monday to Friday, 6 a.M. To 6 p.M. PT. Support calls require paid plans: $79 per month, $589 per year, or $59.95 for a one-time support call for a single issue. Why Square stands out Square is one of the most popular point-of-sale systems on the market, used by more than 2 million businesses worldwide. NerdWallet's 2021 choice for best overall POS system, this popular solution offers many valuable features, accessible customer support and a mobile-friendly interface that's easy to set up and use. Industry-specific features Square offers a free basic plan that's robust enough to support many small businesses. Merchants looking for a little bit more functionality can upgrade to paid plans with more functionality and 24/7 customer support. Retailers and restaurateurs will particularly appreciate some industry-specific features. For example, the retail-specific version of Square Plus lets business owners manage vendor relationships, inventory, process returns and exchanges, in addition to other features. Restaurant owners can utilize another customized Plus plan that shows floor plans, timing for multi-course meals, alerts for open tables, kitchen reporting and several other crucial features for eateries. Square is also compatible with food delivery software that may already be in use. All Plus plans include 24/7 phone support, which can be helpful for emergencies or general learning purposes. Low costs upfront Square is an excellent choice for restaurants, cafes and retail and professional services businesses that value straightforward pricing and transaction fees. And merchants that can use Square's free magnetic stripe card reader don't have to purchase additional hardware to process customer transactions via Stripe. In contrast, QuickBooks POS may not be the best fit for many restaurants, bars and coffee shops because the system does not offer restaurant-specific reports. Instead, business owners who want this functionality will have to research and install third-party software that integrates with QuickBooks POS to generate these reports. Better customer support Square offers complimentary customer support via phone, chat, email and social media for all merchants. Users on free accounts can reach out for help between 6 a.M. To 6 p.M. PT, while customers on paid plans have access to 24/7 support. Meanwhile, QuickBooks makes it clear that customers are meant to be self-sufficient after purchasing the POS. While chat support is available for free, QuickBooks POS clients will need to pay a steep fee for phone-based customer assistance: $79 per month, or $59.95 for one-time help on a single issue. Ease of use: Mobile-friendly, compatible with many devices Square's multiple options for payment processing work well for various business situations. You'll get paid whether your customers swipe or dip their cards at a brick-and-mortar location, or you manually key in their card information at a food truck pop-up on the beach. Meanwhile, the QuickBooks POS system is clunkier. The POS usually runs on tablets running on Windows 10, which you'll have to purchase separately from Intuit's hardware offerings. If you want to go mobile, you can buy a separate mobile card reader and link it to your QuickBooks POS to process transactions that sync directly into your accounting books. Payment processing Square and QuickBooks are relatively equal when it comes to transaction and payment processing. Both brands process their payments from end to end instead of outsourcing to a third party, and transaction fees are within the same range, although some Square rates skew slightly higher. Why QuickBooks POS stands out If you already use QuickBooks Desktop to manage your books, you may appreciate QuickBooks Desktop POS, which syncs your sales, inventory and customer data directly into your accounting records. (You can make the POS sync with QuickBooks Online, but it isn't a guaranteed process.) Direct integration with QuickBooks Desktop accounting software This feature may offer the strongest draw for current QuickBooks users. However, QuickBooks POS only links directly to the desktop version of this popular accounting software program. If you want to link your QuickBooks POS to QuickBooks Online, you'll need to use a third-party application to connect the two systems. One-time fees instead of monthly payments QuickBooks POS is a good option for business owners who prefer paying once instead of making monthly payments. You'll pay a flat fee for your POS software plan, tiered depending on the functionality you need. You'll also pay for each complementary piece of equipment you need, such as a mobile card reader, cash drawer and barcode scanner for every checkout point that needs one. In this way, calculating your upfront expenses can be very straightforward. If you choose to use QuickBooks Payments to process payments, you can select from a pay-as-you-go model or pay a low monthly fee for slightly discounted transaction rates. Square vs. QuickBooks: Which one is right for your business? Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software. But outside of that specific profile, most business owners would do well to consider Square over QuickBooks POS.
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