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Call Now Quickbooks is an accounting and business management tool. And if that sounds complicated, you might be put off from learning how to Quickbooks – but you shouldn’t! Quickbooks is an incredibly useful tool; whether you’re a sole trader, a freelancer, or a larger company with multiple employees and contractors, Quickbooks is one of the best platforms for managing your business. I get it, though: learning new software, especially software of this nature, can seem daunting. You have to learn new processes, how to navigate all of Quickbooks’ settings and features, and you have to plug in all your business accounts and files. Sound scary? It does. But don’t worry, getting au fait with Quickbooks is actually a lot easier than you think – especially if you leverage the internet. How To Learn Quickbooks Quickly… I started using Quickbooks back in 2018. At this point, I had no idea about accounting but I wanted to get a better overview and understanding of my businesses. I did my research, Quickbooks kept showing up in best lists for accounting and business software, the price of the platform was fairly agreeable, so I bite the bullet and signed up for an account – it was only $21, so not much at all. And then I opened Quickbooks, and my stomach sank… I didn’t even know where to begin. There was just so much information and features to take in. And because I don’t have a background in accounting, I didn’t even understand half of the terminology used either. I needed help. Best Quickbooks Online Courses Fortunately, I found it pretty quickly in the form of an online course. I didn’t find the particular course I ended up using right away, I had to go through a few different options first, as well as YouTube. I used a couple of Udemy courses and watched HOURS of YouTube videos, however, I was still struggling – they all lacked structure and more often than not weren’t designed for absolute beginners like myself. Eventually, I came across The Quickbooks University and this is what solved 99.9% of my issues. The course itself is inexpensive – it’s cheaper than UDEMY, for instance – and is designed for all kinds of users, from absolute beginners to more advanced. This means, you can start on the beginner courses and move up to more advanced courses inside the platform as you progress. Is The Quickbooks University Worth It? This course was developed by Mat Hultquist, a practicing CPA in Greenville, SC. Mat has been self-employed in the field for nearly 20 years and is basically the Yoda of Quickbooks. I initially only wanted to use Quickbooks for keeping track of invoices but after using the course I quickly realized I was missing the point of the software – it can do so much more. And most of it, once setup, is automated. And this blew my mind. I was getting data insight into my businesses that I had no idea about, things I missed, opportunities I was overlooking, and how my cash flow had evolved over time. Things You’ll Learn In The Course Automated Accounting – This aspect of Quickbooks is amazing. By setting up some simple protocols, you can effectively automate all your accounting needs so it runs in the background 24/7, 365 days a year. Cost Management – Find out where the majority of your money is going and why. Time-Saving Tasks – How to use Quickbooks to automate myriad tasks, so you can focus on growing your business, not “managing” it. Increased Profits – By leveraging some of the ideas and concepts in the course, you will learn actionable methods that can (and will) increase your profitability. Automated Business Tasks – A detailed overview and guide to setting up automations inside Quickbooks. This aspect, for me, was worth the price of entry alone. It has changed my world. What Else Does The Course Include? Here’s a quick overview of everything else included in the course: 47 Desktop Quickbooks training videos 46 QuickBooks Online training videos Over 6 hours of top-notch Quickbooks Training 12 Additional Advanced Video Tutorials Unlimited Access to the Videos, FOR LIFE Lifetime Upgrades, Your Investment NEVER Expires Free Financial Planning Guides and Checklists Forum Access and email for Free One-on-One Support (Multi-User Desktop and QuickBooks Online Only) Access to our Members Only Facebook Group for Support Special Offers and Members-Only Discounts for New Products Choose between Individual User and Multi-User License for Desktop Versions How Much Does It Cost? You can get the basic course now for $187 (down from $247). This is the basic package. If you want a more comprehensive set of tools and guides, go with the Desktop Business Plan ($247) or, for the Quickbooks Online focussed course, opt for the Quickbooks Online Course ($247). All courses currently have $100 discounts applied to them at the moment too – you can view all the courses and plans here. Richard Goodwin has been working as a tech journalist for over 10 years. He is the editor and owner of KnowYourMobile.If you're in the market for a point-of-sale system, you've almost certainly heard of Square. This affordable POS is easy to use, affordable and highly customizable for several different retailers and professional services. You may also be familiar with QuickBooks, which offers a POS system that integrates well with QuickBooks Desktop accounts. This system may be a good choice for a specific group of business owners who prefer locally installed software on their computers instead of relying on a cloud-based system. Here's what you should know when comparing Square to QuickBooks. Square vs. QuickBooks: Head-to-head comparison Square’s basic plan is free. Alternatively, you can upgrade to a Square Plus plan for $60 per month per location with additional fees per additional POS device. You can also opt for a custom-priced Square Premium plan. One-time fees for the following versions: POS Basic: $1,200. POS Pro: $1,700. POS Multi-Store: $1,900. In-person transactions: 2.6% plus 10 cents. Online transactions: 2.9% plus 30 cents. Manual transactions: 3.5% plus 15 cents. Point-of-sale transactions: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.7%. Keyed transactions: 3.5%. PIN debit rate: 1%. Monthly plan — $19.95/month plus: Swiped transactions: 2.3% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: 1%. Mobile transactions via GoPayment app: Pay-as-you-go plan — $0/month plus: Swiped transactions: 2.4% plus 25 cents. Keyed transactions: 3.4% plus 25 cents. PIN debit rate: N/A. Monthly plan — $20/month plus: Swiped transactions: 1.6% plus 25 cents. Keyed transactions: 3.2% plus 25 cents. PIN debit rate: N/A. - Magstripe reader: Free. - Contact-free reader: $49. - Contact-free iPad stand: $169. - Square terminal: $299. - Square register: $799. - Hardware bundle: $900 including cash drawer, receipt printer, PIN pad and wired barcode reader. (Windows tablet sold separately.) - Mobile card reader: $49. Requires the free QuickBooks GoPayment app. - Tag printer: $329. - Universal tablet stand: $119. Free users: Support available between 6 a.M.-6 p.M. PT. Paid users: 24/7 phone, email, live chat and social media support. Online chat support available Monday to Friday, 6 a.M. To 6 p.M. PT. Support calls require paid plans: $79 per month, $589 per year, or $59.95 for a one-time support call for a single issue. Why Square stands out Square is one of the most popular point-of-sale systems on the market, used by more than 2 million businesses worldwide. NerdWallet's 2021 choice for best overall POS system, this popular solution offers many valuable features, accessible customer support and a mobile-friendly interface that's easy to set up and use. Industry-specific features Square offers a free basic plan that's robust enough to support many small businesses. Merchants looking for a little bit more functionality can upgrade to paid plans with more functionality and 24/7 customer support. Retailers and restaurateurs will particularly appreciate some industry-specific features. For example, the retail-specific version of Square Plus lets business owners manage vendor relationships, inventory, process returns and exchanges, in addition to other features. Restaurant owners can utilize another customized Plus plan that shows floor plans, timing for multi-course meals, alerts for open tables, kitchen reporting and several other crucial features for eateries. Square is also compatible with food delivery software that may already be in use. All Plus plans include 24/7 phone support, which can be helpful for emergencies or general learning purposes. Low costs upfront Square is an excellent choice for restaurants, cafes and retail and professional services businesses that value straightforward pricing and transaction fees. And merchants that can use Square's free magnetic stripe card reader don't have to purchase additional hardware to process customer transactions via Stripe. In contrast, QuickBooks POS may not be the best fit for many restaurants, bars and coffee shops because the system does not offer restaurant-specific reports. Instead, business owners who want this functionality will have to research and install third-party software that integrates with QuickBooks POS to generate these reports. Better customer support Square offers complimentary customer support via phone, chat, email and social media for all merchants. Users on free accounts can reach out for help between 6 a.M. To 6 p.M. PT, while customers on paid plans have access to 24/7 support. Meanwhile, QuickBooks makes it clear that customers are meant to be self-sufficient after purchasing the POS. While chat support is available for free, QuickBooks POS clients will need to pay a steep fee for phone-based customer assistance: $79 per month, or $59.95 for one-time help on a single issue. Ease of use: Mobile-friendly, compatible with many devices Square's multiple options for payment processing work well for various business situations. You'll get paid whether your customers swipe or dip their cards at a brick-and-mortar location, or you manually key in their card information at a food truck pop-up on the beach. Meanwhile, the QuickBooks POS system is clunkier. The POS usually runs on tablets running on Windows 10, which you'll have to purchase separately from Intuit's hardware offerings. If you want to go mobile, you can buy a separate mobile card reader and link it to your QuickBooks POS to process transactions that sync directly into your accounting books. Payment processing Square and QuickBooks are relatively equal when it comes to transaction and payment processing. Both brands process their payments from end to end instead of outsourcing to a third party, and transaction fees are within the same range, although some Square rates skew slightly higher. Why QuickBooks POS stands out If you already use QuickBooks Desktop to manage your books, you may appreciate QuickBooks Desktop POS, which syncs your sales, inventory and customer data directly into your accounting records. (You can make the POS sync with QuickBooks Online, but it isn't a guaranteed process.) Direct integration with QuickBooks Desktop accounting software This feature may offer the strongest draw for current QuickBooks users. However, QuickBooks POS only links directly to the desktop version of this popular accounting software program. If you want to link your QuickBooks POS to QuickBooks Online, you'll need to use a third-party application to connect the two systems. One-time fees instead of monthly payments QuickBooks POS is a good option for business owners who prefer paying once instead of making monthly payments. You'll pay a flat fee for your POS software plan, tiered depending on the functionality you need. You'll also pay for each complementary piece of equipment you need, such as a mobile card reader, cash drawer and barcode scanner for every checkout point that needs one. In this way, calculating your upfront expenses can be very straightforward. If you choose to use QuickBooks Payments to process payments, you can select from a pay-as-you-go model or pay a low monthly fee for slightly discounted transaction rates. Square vs. QuickBooks: Which one is right for your business? Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software. But outside of that specific profile, most business owners would do well to consider Square over QuickBooks POS.I'm not sure what my main reason was for deciding to study accounting in college. It might have been that I wanted a versatile degree. Or maybe because I was generally "good with numbers." Heck, it might have been because it was the first degree on the list! Whatever the reason, I studied accounting. I didn't really know what I was getting into. I wasn't close to any accountants. It didn't help that my entire sophomore and junior years of college were done remotely. I missed out on making connections with professors and fellow students and learning from them about what the world of accounting is actually like. You know, fellow students who grew up in a family of accountants, and now they're getting into "the family business." If I had gone into a "family business," I would have gone into computers or printing! If I had gone into a "family business," I would have gone into computers or printing! The little I knew about accounting was that accountants keep track of a company's income and expenses. Journal entries. Debits and credits. Seemed easy enough to me! I figured that I'd learn an accounting system like QuickBooks or NetSuite, and that would be my career. Journal entries and debits and credits. But when I went back to campus for my final three semesters, all I heard was about taxes and auditing. They were focused on interviewing at Big 4 accounting firms. Most of my classmates were planning on getting their MAcc and becoming a CPA. Suddenly my simple career choice of journal entries and debits and credits seemed a lot more complex. I passed my tax classes. Hated them. I passed my audit class. Wasn't interested. Luckily for me, I had discovered a new area of accounting that no one at my college was talking about: forensic accounting. I think people humored me when I told them that I wanted to become a forensic accountant. Either that, or they just had no idea what it was. I think people humored me when I told them that I wanted to become a forensic accountant. Either that, or they just had no idea what it was. A forensic accountant is an accounting expert who provides opinions on financial evidence in a court of law. For me, I just wanted to do my part to provide justice to those who had been victimized economically. In other words, I wanted to catch white collar criminals. In my research about forensic accountants, I found that they most frequently had CPA (Certified Public Accountant) and CFE (Certified Fraud Examiner) credentials. So I joined my classmates at grad school in a MAcc program (a prerequisite for the CPA in many states), where they taught more about taxes and auditing. Yawn. While I was at grad school, I was lucky enough to be hired by a forensic accountant, which jump-started my career in a way that I hadn't expected. I learned about rules of evidence. I learned about persuasive writing. I learned about how to interact with attorneys, judges, and juries. We analyzed financial statements, scoured sales and pricing data, and created predictive models. My career continued: I completed my MAcc degree. I studied for and passed the CFE and CPA exams. I changed jobs and tried my hand at auditing. It was somewhere around this time that I realized my career had a hole in it. I thought back to my first impressions in accounting. Journal entries. Debits and credits. I had learned about these things in my initial accounting classes, and we had learned about them in depth in my intermediate and advanced accounting classes. But in all my experiences in forensic accounting and auditing, I had never booked a single journal entry outside of a simulated environment. No debits, no credits. I could calculate hundreds of thousands of dollars in economic damages, but I didn't know how to create an invoice or pay a bill in QuickBooks. More importantly, I didn't have real-world experience in how those simple transactions were created. Who created them? How did they affect the financial statements? What weaknesses did the accounting systems have? I knew the theory, but with such a large gap in my experience, could I honestly hold myself out as an accounting expert? With such a large gap in my experience, could I honestly hold myself out as an accounting expert? So with a master's degree in accounting, as a licensed CPA and a Certified Fraud Examiner, and with years of professional accounting experience under my belt dealing with attorneys from across the nation and governmental leaders across the state... I opened a small bookkeeping practice. It took a few months, but eventually, through some networking, I got a decent group of clients that allowed me to leave my governmental auditing job (auditing wasn't for me) and I was officially self employed. I created journal entries. I balanced debits and credits. I made mistakes, learned how to fix my mistakes, and eventually became comfortable with an QuickBooks Online. I learned how other applications integrate with the accounting system, providing increased efficiency. I created processes to ensure all clients were taken care of timely, and so crucial tasks weren't forgotten. I became more confident in my role as an accounting expert. But I didn't stop there. I discovered there were parts of the job that didn't need to be done by an accounting expert, so I expanded my team. My written processes were essential in the success of my team members, as were my skills in effectively communicating with them. I learned how to manage people. I learned to delegate. I also learned that my team members had varying skills, and that I can create roles that fit each team member based on their skills. Many people might consider my bookkeeping practice as being a "step back" from what I had done earlier in my career. However, taking a "step back" to fill a hole in my skillset benefitted my career far greater than I could have ever imagined. Taking a "step back" to fill a hole in my skillset benefitted my career far greater than I could have ever imagined. Having re-joined the world of forensic accounting earlier this year, I am currently in the process of winding down my bookkeeping practice and passing my clients on to another capable accountant. But my experiences of building a bookkeeping practice from the ground up will guide me as I continue my career. And I believe I will be a better forensic accountant and business leader because of it.
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