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Call Now Gusto and QuickBooks are both well-established software providers in the payroll industry. When making a decision between Gusto and QuickBooks, you should consider which features would benefit your business the most. This guide explores the differences between Gusto and QuickBooks to make choosing payroll software for your small business simple. This article is for small business owners who want to determine whether Gusto or QuickBooks payroll software is best for their business. Have you decided it's finally time to start hiring employees for your small business? Along with the decision to start hiring, there comes the decision of which payroll software you should use to pay those employees. Payroll software is an application used to automate and manage payments you make to your employees. Our QuickBooks Payroll review makes it clear why the company is undoubtedly one of the best in the industry when it comes to payroll software – but is it the best option for your business needs? If your small business needs help with more than just payroll, our Gusto review might spotlight the best selection for you. Choosing between Gusto and QuickBooks can be a real challenge for small business owners. We created this guide to outline what each has to offer. This Gusto vs. QuickBooks comparison will highlight all you need to know to understand which payroll software would be best based on your business needs. Gusto vs. QuickBooks Here's a quick overview of the features QuickBooks and Gusto offer: Feature Gusto QuickBooks Employee onboarding Yes No Same-day direct deposit No Yes Mobile app No Yes Employee portal Yes Yes Free unlimited payroll Yes No Benefits services Yes Yes Both Gusto and QuickBooks do a great job of making payroll, benefits management and payroll taxes a simple process for business owners. Here's a review of what the two software providers have in common: Employee portal: Gusto and QuickBooks give employees the ability to access and manage their payroll details and tax information. Benefits services: Whether you choose Gusto or QuickBooks, you'll have access to a system that manages employee benefits. Automated direct deposit (or paperless payroll): Both Gusto and QuickBooks give you the option to send employee payment electronically. But that doesn't mean these payroll service providers are created equal. While the costs of Gusto are higher than those of QuickBooks, Gusto comes with tons of additional features that can be a huge benefit to small business owners in need of HR assistance. Let's review a few of the main differences between Gusto and QuickBooks. Mobile app: While Gusto has a mobile-friendly site, it does not have a dedicated app like QuickBooks does. Same-day direct deposit: QuickBooks offers the option to process same-day deposits, while Gusto requires at least two business days. Free unlimited payroll: Gusto allows you to run payroll outside of normal timeframes, which comes in handy for commission or bonus payments, while QuickBooks charges a fee for this service. Who should use Gusto? Gusto is a great payroll software option for startups and small businesses that don't plan on scaling at a rapid pace. It's especially helpful for any small business owner who is interested in extra HR resources. Another bonus of using Gusto is the option to run unlimited payroll in addition to the regularly scheduled runs, at no extra charge. You can use Gusto to pay contractors at no extra costs. Source: Gusto The company offers three plans, all of which come with full-service payroll. Here's an overview of what else each plan includes: Core plan The most basic plan available to small business owners, Core includes full-service payroll and benefits management. It has features like automatic payroll tax filing, customer support and an employee portal. It also includes payroll reporting, which allows you to export reports related to payroll liabilities like PTO, benefits, taxes, wages and salaries. Complete plan This plan has all the same features as the Core plan, with the addition of HR resources like employee onboarding assistance, an employee directory, and even employee surveys that you can use to gather information about trends within your company. Time-tracking and PTO tools are also in this plan. Editor's note: Looking for the right payroll software for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. Concierge plan This plan encompasses all the features Gusto has to offer. It has all the same features as the Core and Complete plans – the main difference is all the HR support it includes. Small business owners who select this plan will have access to live HR professionals as well as a dedicated support team. This plan also grants access to Gusto's HR Resource Center, which contains templates and guides to help you create employee handbooks, policies, and job postings. Did you know? Gusto also offers a separate plan for small businesses that only hire independent contractors. Here's a brief overview of what we love about Gusto: Unlimited payroll HR guides and templates Employee onboarding assistance Employee surveys Gusto charges a monthly subscription fee for each plan, in addition to a monthly fee per person. Here's a breakdown of Gusto's prices: Plan Monthly base fee Monthly per-employee fee Core $39 $6 Complete $39 $12 Concierge $149 $12 Regardless of the plan you select for your business, you'll also be able to choose add-ons like health savings accounts, flexible spending accounts, and commuter benefits for an extra fee. Another great benefit of choosing Gusto is that the software does not require a long-term contract. Who should use QuickBooks? QuickBooks is best for small businesses that are established and quickly scaling. It offers a number of great features designed to benefit the established business owner on the rise, like a mobile app and same-day direct deposit. It also connects to one of the most popular accounting applications: QuickBooks Online accounting software. You can use QuickBooks to run payroll from any device. QuickBooks offers three plans for small business owners to choose from: Core, Premium and Elite. Core plan This is the most basic plan from QuickBooks. It includes payroll processing and the option to submit next-day direct deposit. This plan also comes with a portal employees can use to manage their tax forms and payroll information, as well as the option to keep payroll records, tax, and PTO management. Premium plan This plan includes all the features of the most basic plan, with a few perks. Small business owners who choose this plan have the option to process on-demand payroll, and access to employee onboarding resources through the HR Support Center. Another great feature of this plan is the support from QuickBooks experts, who are available to check your payroll submissions for common errors like miscalculations and tax issues. Elite plan This plan has all the features of the Core and Premium plans, but it offers even more payroll support. Small business owners who subscribe to this plan receive tax penalty protection. In the event your business receives an IRS penalty related to payroll, QuickBooks will represent you. The software provider will also cover the associated fees for up to $25,000 each year. In addition to tax penalty representation, this plan includes 24/7 payroll support and access to a certified HR advisor. Key takeaway: Elite plan subscribers don't have to pay additional fees for tax filings in multiple states. As you can see, each QuickBooks plan increases the payroll assistance from the previous plan. The tax penalty representation on the Elite plan can be an especially great help to any small business owner, especially those who lead growing brands. So, how much does all of this cost? Here are the standard fees for using QuickBooks: Plan Monthly base fee Monthly per-employee fee Core $45 $4 Premium $75 $8 Elite $125 $10 If your small business also hires contractors, you'll be charged additional fees for those direct deposit payments. Did you know? An alternative to direct deposit is paycards. Find out more about how paycards work in our paycard vs. Direct deposit guide. In a nutshell, these are our favorite QuickBooks features: Tax penalty representation No long-term contracts Same-day direct deposit 24/7 payroll support Gusto vs. QuickBooks recap Whether you should enroll with Gusto or QuickBooks depends on your small business's needs and circumstances. Gusto is best for startups and small businesses. If your business is just getting off the ground, or if you don't plan on scaling up in the near future, Gusto has a lot to offer you. Gusto plans include more startup-friendly features than QuickBooks, such as HR templates, which are great for employee onboarding guidance. It also offers free direct deposit for your contractors and easy third-party integration. These features make Gusto a great payroll service for startups. QuickBooks is best for growing and large businesses. If your business is well established and quickly scaling, you may not need tons of HR guidance like a startup does, in which case QuickBooks is the better option for you. Overall, QuickBooks' prices are lower than Gusto's, and its mobile app allows you to handle payroll tasks on the go, which is great for busy small business owners. While QuickBooks charges extra fees for contractor payments, if you mainly work with your own employees, this wouldn't affect you. Also, any owner of a scaling business can benefit from tax penalty assistance, which QuickBooks does a great job of handling. FAQs What services does Gusto Payroll offer? Gusto offers full-service payroll and HR solutions. Specific features vary based on the plan you choose for your small business. How much does QuickBooks' payroll service cost? QuickBooks Payroll costs vary by plan. Starting rates range from $45 to $125 monthly, but they may increase if you add extra features to your plan. Additional fees also apply based on the number of employees you need to cover. Is Gusto the most budget-friendly payroll option for small businesses? While Gusto does not have the lowest costs among payroll solutions for small business, this software includes more extensive HR resources than others. This makes it a great option for small businesses and startups. What are the benefits of using QuickBooks? QuickBooks' benefits include tax assistance, full-service payroll, same-day direct deposit, and many more, depending on the plan you select for your business.Gusto is renowned for its low-hassle payroll processing and extensive HR features, but it's not perfect for every business. Gusto can't process international payrolls, and small businesses with robust HR and accounting departments may find its advanced services unnecessary. Prominent Gusto alternatives include Paychex, OnPay, ADP, Rippling, Intuit QuickBooks Payroll and Square Payroll. This article is for small business owners seeking Gusto payroll alternatives in their search for the best payroll service. Gusto's prominence in the payroll world largely stems from its being far more than just a payroll service. The company is renowned for its full-service HR platform that couples payroll with advanced features such as workforce costing and employee handbook templates. At its highest pricing tier, it also offers access to a certified HR professional. But for some small businesses, Gusto alternatives may prove superior. Here's a look at Gusto and its features, along with overviews of six Gusto alternatives that might be right for your business. Gusto overview After launching in November 2011, Gusto quickly rose to prominence among payroll services, given its seamless coupling of payroll processing with high-level HR features. When you choose Gusto to run your payroll, Gusto can also oversee your benefits administration, time and attendance tracking, compliance, and successful onboarding. For small businesses that can't quite afford an in-house HR staff, these features are often game-changing. On the other hand, Gusto's extensive HR features might prove redundant for small businesses with robust accounting and HR departments. Additionally, Gusto can't process payroll for international employees. If either of these facts makes Gusto an improper fit for your company, then one of the below Gusto payroll alternatives should better suit you. As you go through this list, you may want to consult our Gusto payroll review and payroll software best picks list. Key takeaway: When it comes to picking the right payroll service for your business, Gusto payroll alternatives may be better for small businesses with full accounting or HR departments and international employees. 6 alternatives to Gusto These are some prominent Gusto payroll alternatives: 1. Paychex: Best for larger businesses Paychex has been a prominent payroll service provider for half a century, in which time it has developed a specialty for working with larger businesses. It includes basic payroll services alongside features that large teams might need, such as online marketing, time and attendance tracking, and incorporation assistance. If you choose Paychex, you'll also be paired with a dedicated account specialist and receive 24/7 customer support. These are some of the best Paychex features: Basic payroll calculations Payroll tax calculation and payments Direct deposit and pay cards Several hundred payroll reports Numerous accounting integrations New-hire reporting Benefits administration Employee financial wellness program administration Employee training Background screening and onboarding Time and attendance tracking Performance reviews and tracking Unemployment insurance program coordination Secure document storage Online marketing Business incorporation services Paychex is available in three pricing plans: Go, Flex Select and Flex Enterprise. Paychex Go: $59 per month, plus $4 per employee per month. Services include basic payroll processing, tax services and new-hire reporting. Paychex Flex Select: $90 per month, plus custom per-employee fees. Services include income verification, mobile app use, and access to a dedicated account specialist. Paychex Flex Enterprise: $160 per month, plus custom per-employee fees. It includes all the features of the other plans, accounting software integration, state unemployment insurance services, tools for screening and onboarding employees, and an employee handbook builder. Tip: To learn more about Paychex, read our Paychex payroll service review. 2. OnPay: Best for very small businesses Extremely small businesses with fewer employees than can be counted on one hand might lack the resources to oversee payroll directly. OnPay is designed with these businesses in mind. It offers only one pricing tier and feature set, and that's intentional. All OnPay users get equal access to the company's extremely user-friendly payroll processing and tax services, not to mention robust customer service. This all comes free of long-term contracts and hidden fees. All OnPay users get these features: Full-service payroll processing and tax payments Direct deposit and pay cards Full coverage of any tax penalties or interest resulting from OnPay's work Unlimited payroll runs Multiple pay schedules Five levels of employee access New-hire reporting Onboarding services Extensive integrations Paid time off (PTO) tracking Offer letters HR resource center Benefits and workers' comp administration You'll pay a monthly fee of $36, plus $4 per employee, for OnPay. The only other fees that come into play pertain to year-end tax forms. For OnPay to print and mail these forms to your workplace, you'll pay $5 plus shipping. OnPay can also mail these forms directly to your employees for $6 plus shipping. Alternatively, you can print your own W-2 forms for free. Tip: Read our OnPay payroll software review to learn more. 3. Rippling: Best for ease of use Although payroll services are supposed to save you innumerable hours on payroll, taxes and HR, some payroll software platform interfaces complicate the process. Rippling, on the other hand, allows you to run payroll in just 90 seconds. That's why it's our pick for small businesses prioritizing ease of use. These are some important Rippling features: 90-second payroll runs Automated compliance and tax filing Global payroll Multiple pay rates Direct deposit Time tracking software PTO management Customizable payroll reports and templates Job costing Wage garnishments Several hundred integrations Benefits administration (if you register for Rippling HR) Rippling pricing plans start at $8 per user per month. Your actual price will vary based on many factors, and you'll need to get a custom quote to start using the service. Tip: Read more about Rippling in our Rippling HR software review. 4. Intuit QuickBooks Payroll: Best for small businesses Intuit QuickBooks Payroll is a great choice for small businesses of all stripes, given the company's prominence in accounting software. QuickBooks Payroll seamlessly integrates its payroll and accounting platforms, giving you complete control over your employee payments. You also have the option to choose between hosting your software online or on your desktop. These are some of the best QuickBooks Payroll features: Full-service payroll processing Full-service payroll tax filing and payment Direct deposit Unlimited payroll runs Multiple pay schedules Mobile time tracking Full coverage of tax penalties or interest (on select plans) Seamless QuickBooks accounting integration HR services alongside designated account HR advisor Workers' comp administration Health insurance administration through SimplyInsured 401(k) administration through Guideline QuickBooks Online Payroll is available in three plans: Core, Premium and Elite. Core: $45 per month, plus $4 per employee per month. You'll get full-service payroll and benefits administration services. Premium: $75 per month, plus $8 per employee per month. You'll get all Core services plus workers' comp administration, mobile time tracking, direct deposit, HR center access and expert setup assistance. Elite: $125 per month, plus $10 per employee per month. You'll get every service in the other plans plus 24/7 expert product support, tax penalty protection and a personal HR advisor. QuickBooks Desktop Payroll also has three plans: Basic, Enhanced and Assisted. Basic: $29 per month, plus $2 per employee per month, with rates discounted 20% for your first six months. Services include direct deposit, instant paycheck printing and live support. Enhanced: $45 per month, plus $2 per employee per month, with rates discounted 20% for your first six months. Services include everything in Basic, plus tax calculation and the ability to print W-2s. However, you still must pay your taxes manually. Assisted: $109 per month, plus $2 per employee per month, with rates discounted 40% for the first six months. It includes all the above services, along with advanced reports and inventory management, integration with Salesforce CRM, simultaneous access for up to 40 users, and more. Tip: You can read more about the many tiers and services of QuickBooks Payroll in our QuickBooks Payroll review, or read our comparison of Gusto vs. QuickBooks Payroll. 5. Square Payroll: Best for payroll tax prep Square is best known as a leader in credit card payment processing and point-of-sale (POS) systems, and its payroll services are excellent too. In fact, we'd say Square Payroll is your best bet if payroll tax prep is your primary concern. Square Payroll combines payroll data with compliance standards to make sure you hit all your deadlines and avoid fees. It does so through a platform as user-friendly as its beloved payment processing and POS tools. These are some of Square Payroll's features: Basic payroll processing Emphasis on timely, compliant payroll tax payments Automatic tax form creation Employee and contractor payments Seamless POS and time and attendance tracking integrations Employee payment through Square Cash app Phone, email and live chat customer support Team management tools Square Payroll is highly affordable. Its rates start at $29 per month, plus $5 per employee per month. Notice that the phrasing here is "per employee." If you pay contractors only, the base monthly fee disappears. Instead, you'll pay just $5 per contractor per month. Whether you're paying contractors or employees, you won't have to sign any binding, lengthy contracts. Key takeaway: Paying only contractors through Square Payroll, as opposed to full-time employees, is highly cost-effective. 6. ADP: Best for complex payrolls ADP's diversity of payroll and HR services make it an ideal choice for complex payrolls. If your company hires numerous employees and contractors at wildly different pay rates and hours, ADP can handle that. Plus, it's the most popular payroll service: When we surveyed businesses as we researched payroll services, nearly 1 in 4 told us they use ADP. These are some of ADP's features: Complete payroll processing Payroll tax calculation and filing Online, phone and mobile app payroll runs Year-end tax forms Direct deposit and paper checks Paper check signing and stuffing Employee self-service portal Standard payroll reports New-hire reporting Hiring and training services Forms and documents Background checks Employee handbook wizard Applicant tracking Performance management Marketing tools State unemployment insurance management HR professional access Legal assistance All ADP prices are entirely customized. You can choose from among four plans: Essential, Enhanced, Complete and HR Pro. No matter which plan you choose, you'll also pay a flat $200 setup fee. ADP Essential includes basic payroll services with some nice-to-haves such as onboarding and marketing tools. The Enhanced plan adds more services, including paper check stuffing and state unemployment insurance management. The Complete and HR Pro plans add more HR services to the mix, with HR Pro providing legal assistance unavailable with other payroll services we evaluated. To get the full scoop on ADP, read our ADP payroll services review. Learn more about how it measures up to Gusto in our Gusto vs. ADP payroll comparison. Don't be afraid to consider other Gusto payroll alternatives as your search continues – this list is just a starting point.ConsumerAffairs is not a government agency. Companies displayed may pay us to be Authorized or when you click a link, call a number or fill a form on our site. Our content is intended to be used for general information purposes only. It is very important to do your own analysis before making any investment based on your own personal circumstances and consult with your own investment, financial, tax and legal advisers. Company NMLS Identifier #2110672 Copyright © 2021 Consumers Unified LLC. All Rights Reserved. The contents of this site may not be republished, reprinted, rewritten or recirculated without written permission.
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