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Call Now When your QuickBooks balance sheet doesn't match your bank statement after a monthly reconciliation, it's sometimes necessary to unreconcile your QuickBooks transactions before correcting any mistakes. In the desktop versions of Quickbooks, you can undo a previous reconciliation all in one step. If you use Quickbooks Online, you must unreconcile each transaction individually. QuickBooks Desktop Versions If you use a desktop version of QuickBooks, such as QuickBooks Pro or QuickBooks Premier, you can undo an entire reconciliation by clicking "Reconcile Now" from the Banking screen, and then selecting "Undo Last Reconciliation." However, before undoing the reconciliation, you may want to click the "Locate Discrepencies" to generate a list of discrepencies to help in finding the error. QuickBooks Online Quickbooks Online reconciles transactions individually, so you must unreconcile them one at a time. To begin, select "Registers" from the Banking menu, and then select the account from the Register Name drop-down menu. Click the transaction you want to unreconcile, and then delete the "R" at the top of the transaction to change its status to unreconciled. If you plan to unreconcile all of the transactions for a period, it may help to first print a list of reconciled transactions using the Reconcile option from the Banking menu. References Writer Bio Alan Sembera began writing for local newspapers in Texas and Louisiana. His professional career includes stints as a computer tech, information editor and income tax preparer. Sembera now writes full time about business and technology. He holds a Bachelor of Arts in journalism from Texas A&M University. How to Enter Electronic Withdrawals in QuickBooks How to Deposit Undeposited Funds in QuickBooks How to Reconcile Weekly With QuickBooks How to Print Multiple PDF Files Without Opening Each One How to Set Up Bank Reconciliation on Quickbooks How to Merge XPS Documents How to Reconcile Credit Cards in QuickBooks How to Find Your PayPal Transaction Number How to Clear Old Transactions in QuickBooks How to Delete the Printer Queue in Windows How to Import Banking to QuickBooks How to Print Checks in QuickBooksKeeping tabs on your company bottom line means balancing your accounts as well as your budgets. If you use QuickBooks to track your accounts payable and receivable, you probably set aside some time each month to reconcile your financials. Reconciling a checking account involves resolving the data in QuickBooks with the statement you receive from your bank. If your balances don't match, you need to find and correct errors, which could stem from the transactions you've entered. Missing Transactions Your account doesn't reconcile with your bank statement unless you've entered every transaction that's occurred since your last reconciliation. When you tally up the number of transactions in your QuickBooks records and examine your bank statement for equivalent totals, you should see matching numbers. Gaps in transaction or check numbers may signal that you're missing an item. At the same time, you should verify that your digital accounting includes any and all fees your bank charged since your last successful reconciliation. Data-Entry Errors Typos ruin reconciliations. If you enter the amount of a deposit and leave out a digit, transposed two numbers or simply typed the wrong amount, your reconciliation won't succeed. If you type the wrong date for a transaction, it doesn't show up in the correct time period, which also can disrupt your reconciliation. Furthermore, if you accidentally enter a deposit as a debit or vice versa, you need to allocate the funds correctly to allow for proper reconciliation. Bank Errors Banks make mistakes, too. For example, if you deposit a batch of checks and the bank misreads a handwritten amount on one of them, you can't reconcile your account until your bank corrects its mistake. After you contact the bank, you can use an adjustment transaction to make your records balance in QuickBooks. Once you see proof that the bank remedied its error, you can delete the adjustment. Merchant Accounts If you're reconciling a merchant account that you process through QuickBooks Merchant Service, you can't record a deposit unless you've entered all the transactions included in it as payments in QuickBooks. If you download your online payment activity to refresh your QuickBooks records but the problem transaction still hasn't cleared, you can add a payment by hand to make up the difference. Intuit may flag a transaction it deems suspicious or fraudulent, which can delay the transaction from clearing. QuickBooks Error Message When you try to enter a missing check number during the reconciliation process, QuickBooks may present you with an error message that includes the code "C=47." Despite the ominous language in the message, you can click on its "OK" button to add the check number without corrupting your data. If you correct missing check numbers before you start your reconciliation, you can avoid the error entirely. References Resources Writer Bio Elizabeth Mott has been a writer since 1983. Mott has extensive experience writing advertising copy for everything from kitchen appliances and financial services to education and tourism. She holds a Bachelor of Arts and Master of Arts in English from Indiana State University. Explanation of Bank Reconciliation How to Adjust Journal Entries for Bank Errors What Items of Information Should Be Kept in a Business Checkbook? What Form Do You Need From the Bank to Complete a Bank Reconciliation? What Is the Relationship Between General Ledger & Bank Reconciliation? How to Audit a Bank Reconciliation How to Reconcile Weekly With QuickBooks The Impact of Missing Checks on a Financial Statement How to Fix an Improperly Recorded Bank Transaction in Quickbooks What Are the Causes for Bank Reconciliations & a General Ledger Not Balancing? How to Set Up Bank Reconciliation on Quickbooks How to Fix an Incorrect Trial Balance
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