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We can help you to repair damaged QuickBooks filesHow To Calculate Time Card Hours To PayrollHow To Create A Timesheet In Excel 2010Payroll,timesheet,calculator,FREE | Stock Prices | Quote Comparison - Yahoo Finance that can not be opened. Recover current data files by updating an old QuickBooks file or backup with current information from the transaction log.
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Call Now Time card calculations for payroll must be accurate, as employee pay depends on the results. Correct calculation of the total hours on a time card will help ensure that your paycheck is accurate and your employees receive the proper pay for hours worked. Whether time cards are electronically stamped, or manually filled out, the calculation process is the same. Convert any standard hours on the time card to a 24-hour clock, or military time. The easiest method to convert the hours is to add 12 to the hours for all afternoon times. For example, a 3 p.M. Punch-out would be 1500 in a 24-hour cycle. Subtract the starting hour from the ending hour to obtain the total hours worked for the day. For example, if you start your workday at 8 a.M. And end at 6 p.M., 18 - 8 equals a 10-hour day. Reduce the total by any unpaid lunch or break times. With an hour unpaid for lunch, the work day equals nine hours. Add all of the hours for the week to obtain the total hours for weekly payroll. For example, two nine-hour days, eight hours and six hours in one week equals 32 hours for the week. Multiply the hours worked by the hourly rate to determine gross pay. Account for overtime hours by multiplying by time and a half. A 32-hour week at $12 per hour equals $384. Calculate any overtime pay. Overtime is typically paid at a rate of time and a half, or 1.5 times the hourly rate for hours worked beyond 40 every week. For 10 hours of overtime at a base rate of $12, the overtime rate would equal 12 x 1.5, or $18, for a total of $180 in overtime pay. If your state requires overtime pay for every hour worked beyond eight each day, determine the overtime hours on a daily basis, calculating time and a half on all hours over eight each day. References Writer Bio Tara Kimball is a former accounting professional with more than 10 years of experience in corporate finance and small business accounting. She has also worked in desktop support and network management. Her articles have appeared in various online publications. How to Calculate the YTD Average of a Business's Checking Account Balance How to Calculate Construction Overtime How to Calculate Vehicle Mileage for Tax Purposes How to Calculate Compound Interest Rates How to Convert Semi-Monthly Wages to Hourly Rates How to Permanently Erase Deleted Files in Vista Rules in Calculating Time Cards Manually How to Calculate Sales Tax on Gross Income How to Connect iWeb to the iPad How to Program and Calculate Overtime for Employees How to Find the Gross Margin With CGS and Sales RevenueYou don't need special software to keep track of your employees' comings and goings, as you can create custom timesheets with your company’s Microsoft Excel 2010 software. Excel actually comes with time card templates to get you started, and because the files are electronic, you’ll always be able to pull them up and check out your labor costs and allocations. Launch Excel 2010, click “File,” choose “New,” and then, on the Available Templates screen, double-click the “Time sheets” button. Review the templates, such as “Weekly time sheet” and “Employee timecard.” You can customize any template, so double-click the one closest to your needs to open it in a new window. Review the generic text included on the template’s top and bottom, which will have areas for you to replace with an employee’s name, department, date, manager, company and other options, depending on the template. Change the text as desired. To delete placeholder generic text, click into that cell and press the “Delete” key. Click into the main area of the timesheet, which may be organized by the day, week, month or even hour by hour, depending on the template chosen. Make changes where desired, such as changing the start of a week from a Sunday to a Monday, or changing a 2012 date to a 2013 one. Type specific employee data into the timesheet, such as if an employee rotates between several workstations at specific times throughout the day. Change shading in the timesheet, which Excel’s template may have in an alternating fashion or only on headers, by highlighting all of the cells to shade. Right-click and choose “Format Cells.” Click the “Fill” option, and then click a small colored box to shade those cells with that color. You may want to shade options such as employee break times, when attendance is required or optional, or when overtime will kick in. Add an image by clicking the “Insert” tab, then clicking “Picture.” Browse to the graphic and double-click it, then drag it to where it should be on the timesheet. This is the way to add a company logo or a headshot of the employee to the timesheet. Click “File,” select “Save As,” and then type a name for the timesheet, such as the employee’s last name, and click “Save.” References Tips You may also want to save a blank timesheet, without any customization such as a headshot or rotation stations, as a template. You’ll then be able to use it for all of your employees, including when new ones arrive. To do this, type a name for the timesheet in Step 7, and then choose “Excel Template” from the “Save as type” drop-down menu instead of the default “Excel Workbook” option. Excel lets you get into a lot more than just timesheet setup. You can make a timesheet work for you and your employees by activating and applying sums and macros. For example, highlight all of the cells in the hourly column of a template that has an employee enter his hours on a day-by-day basis, and then click “AutoSum.” Once the timesheet is filled in, it will automatically calculate the hours the employee worked that week. Warnings These instructions are also valid for Excel 2007; however, templates are organized in a slightly different way in Excel 2013, and the instructions may vary slightly or significantly with earlier or later versions of the software. Writer Bio Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English. 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